The Student Handbook is a source of useful information and a presentation of the policies we live by at Fitchburg State University.
This Student Handbook is designed to be a practical resource to help you navigate life at Fitchburg State. Inside, you will find important information about our policies, procedures, and campus resources—as well as the rights and responsibilities that come with being a member of our University community. I encourage you to read it, refer back to it often, and use it as a guide for making the most of your experience here.
At Fitchburg State, we believe in creating an environment where every member of our community feels safe, supported, and respected. This means:
- A community of learners. We focus on learning and growing as members of the campus community.
- An achievement-orientation. We set goals and then work hard and consistently to meet them in all facets of the university experience.
- Practicing civility: in all interactions, even when we disagree.
- Respecting the rights and dignity of others: including those with perspectives, backgrounds, and experiences different from your own.
- Seeking help when needed: Asking for help is a sign of strength and a step toward success.
Our campus thrives when each of us contributes to a culture of care, understanding, and mutual respect. By embracing these values, you are helping to shape a community where everyone has the opportunity to learn, grow, and succeed.
I am glad that you are a part of our Fitchburg State University and look forward to seeing the ways you will make your mark on Fitchburg State.
Best wishes for a successful and rewarding year,
Timothy St. John, M.S.
Dean of Students
Table of Contents
University History and Mission
The Student Government Association (SGA) appoints and/or recommends students to serve on many other university groups and committees including those listed below. Contact SGA for more information.
- All University Committee
- All University Committee: Policy, Curriculum, Student Affairs
- Commencement Committee
- Parking Committee
- Institutional Animal Care and Use Committee
- Technology Advisory Committee
- SGA Internal Committees
The rules, regulations, policies, fees and other charges, courses of study, and academic requirements that appear in this handbook were in effect at the time of its publication. Like everything else in this handbook, they are published for informational purposes only, and they do not constitute a contract between the university and any student, applicant for admission or other person.
Whether noted elsewhere in this handbook or not, the university reserves the right to change, eliminate, and add to any existing (and to introduce additional) rules, regulations, policies, fees and other charges, courses of study and academic requirements. Whenever it does so, the university will give as much advance notice as it considers feasible or appropriate, but it reserves the right in all cases to do so without notice.
Student Rights and Responsibilities
The All University Committee (AUC) offers students the opportunity to participate in making the policies that govern student conduct, determine academic progress and graduation standards, and change and develop curriculum. The AUC is composed of three students, five faculty members and three administrators, all with equal voting power. Students may apply to serve on the AUC or one of its subcommittees by contacting the Student Government Association (SGA).
Students may submit proposals to the AUC individually or as members of recognized student organizations. Any member of the administration, staff or faculty may also submit proposals to the AUC.
AUC Standing Subcommittees are as follows:
Students must initiate registration with Disability Services to request academic/environmental accommodations including modifications for pregnancy or pregnancy related conditions.
The primary objective of Disability Services is to empower qualified students with disabilities to engage in all facets of Fitchburg State University’s academic, residential and student life.
Disability Services provides eligible students with individually tailored support services, academic skill-building reasonable accommodations and training in the use of adaptive technologies.
The university has adopted complaint, investigation, and resolution procedures (“Procedures”) that provide for the prompt and equitable resolution of complaints made by students, employees, or other individuals who are participating or attempting to participate in its program or activity.
A number of reporting options are available to individuals impacted by prohibited conduct and the university strongly encourages seeking support from medical, counseling, and other support services. Students may report in person or online and have the option to do so confidentially or anonymously. A victim of alleged prohibited conduct also has the right to not make a report or complaint to anyone. Procedures can be found at: fitchburgstate.edu/titleix. Hard copies are available in HR or Student Affairs.
According to the Office of the Jury Commissioner of the Commonwealth of Massachusetts, “Every U.S. citizen 17 years of age or older who is a Massachusetts resident or an inhabitant for more that 50% of the time is eligible to serve as a juror. If you are a resident of another state but a student at a Massachusetts university, you are an inhabitant for more than 50% of the year and, therefore, eligible to serve as a juror in Massachusetts.”
Students who must miss class in order to fulfill their jury service requirement should notify the Office of Student Affairs to arrange for their absence. Students are required to furnish their summons notice or the certificate of service when making these arrangements.
The following enumeration of rights is not to be construed to deny or disparage other rights retained by students in their capacity as members of the student body or as citizens of the community at large.
- Free inquiry, expression and assembly are guaranteed to all students.
- Students are free to pursue their educational goals; appropriate opportunities for learning in the classroom and on the campus shall be provided by the institution.
- The right of students to be secure in their persons, living quarters, paper and effects against unreasonable searches and seizures is guaranteed.
- No disciplinary sanctions will be imposed upon any student without notice to the accused of the nature and cause of the charge.
- A student accused of violating institutional regulations is entitled, upon request, to a hearing before the appropriate judicial body.
Within the limits of its facilities, Fitchburg State University is open to all applicants who are qualified according to its admission requirements.
- The institution will make clear with this document and the Fitchburg State University Catalog the characteristics and expectations of students which it considers relevant to its programs.
- Under no circumstances will an applicant be denied admission because of race, religion, gender, sexual orientation, ethnic background or disability.
Pursuant to M.G.L. Chapter 15A, the Massachusetts State Universities share an Equal Opportunity Plan approved by the Commonwealth of Massachusetts’ Board of Higher Education (“BHE”) and each local Board of Trustees.
Notice of Availability
The Higher Education Amendments of 1998 clarified the information that colleges must disclose to current students. The following Notice of Availability describes the kinds of information available and where you can gain access to it. You may request a paper copy of any information referenced below by contacting the office listed.
Family Educational Rights and Privacy Act (FERPA)
FFEL/Direct Loan Deferments for Performed Services
FFEL/Direct Loan deferments available for Peace Corps or volunteer service.
Learn more from financial aid
Financial Assistance Available
Federal, state and institutional need-based and non-need-based financial assistance available to students. Rights and responsibilities of financial aid recipients.
Cost of Attendance
Undergraduate and Graduate costs
Return of Title IV Funds Refund Policy
Policy regarding recipients of federal Title IV financial aid that withdraw from the university
Withdrawal/Leave of Absence Policy
Academic Programs
Information regarding Fitchburg State’s academic programs
Accreditation/Approval/Licensure
Campus Resources and Services
The office of Academic Affairs is responsible for the administration of all academic programs of the university.
The Academic Coaching and Tutoring (ACT) Center helps students achieve excellence. Highly qualified and trained peer tutors offer free individual, small group, and walk-in tutoring, serving students in all majors.
Located in the Hammond Hall, the Library is a comprehensive information center dedicated to enhancing the learning experience of all Fitchburg State University students. Services include research assistance, library instruction, course reserves, and interlibrary loan.
The Bias Incident Response Team (BIRT) ensures students, faculty, and staff affected by bias or a bias-related incident have access to appropriate resources and assists the university in its response in situations that may impact the overall campus climate around inclusion and belonging.
The Falcon Bookstore and Gear Shop uses a hybrid model to support student needs with eCampus.com for 24/7 online access to books and UGS our on-campus retail store.
The Office of CARE and Case Management is a non-clinical service within the Division of Student Affairs that provides goal-oriented and strengths-based assessment, intervention, and coordination of services to students experiencing varying levels of distress due to academic, personal, or medical difficulties.
Learn more about the Office of CARE and Case Management
The Career Services and Advising Center’s mission is to guide and support students in identifying academic and career goals, developing a plan, and implementing action steps to achieve success, however they define this.
The Center for Diversity and Inclusiveness cultivates a welcoming space for all members of the Fitchburg State University community and supports each person individually by recognizing and respecting unique cultures, perspectives, and experiences.
The Center’s mission is to encourage the understanding and appreciation of all aspects of Italian language and culture, including ancient and contemporary studies, and the Italian experience in the New World. The Center assists in sponsoring the Fitchburg State University Cultural Series, scholarships, and various Italian language and culture initiatives.
The food service at Fitchburg State University is provided by Chartwells, a division of Compass Group.
Fitchburg State University has partnered with Community Health Connections (CHC), a highly respected, federally qualified health center that has two locations very close to our campus, to provide services to the campus community. Many of our students and employees already use one of their five locations in our area.
The Counseling Services Office offers confidential short-term counseling to all students at no charge. Clinicians are available for individual, group and couples counseling, crisis intervention, educational programming, outreach workshops, and community referrals.
If you’re not sure where to stop for assistance in something that is student-related, we are the place! If we cannot directly tackle your situation, we will connect you with the right person.
Learn more about Tim St. John, Dean of Students and his office
Learn more about the polices and procedures the Division of Student Affairs can help you with
The primary objective of Disability Services is to empower qualified students with disabilities to engage in all facets of Fitchburg State University’s academic, residential and student life.
Disability Services provides eligible students with individually tailored support services, academic skill-building, reasonable accommodations and training in the use of adaptive technologies.
Fitchburg Anti-Violence Education (FAVE) is a university-wide effort aimed at preventing interpersonal violence and sexual assault, while providing support to survivors.
Eligibility for financial aid is determined by computing the difference between a family’s available resources for college and the total cost of attendance at Fitchburg State University.
Housing and Residential Services works collaboratively with campus partners and the greater community to support the educational experience; maximizing the potential of each residential student. The department strives to create an inclusive climate by promoting diversity awareness and understanding.
The Office of International Education provides a number of services including:
University Police and Capital Planning and Maintenance jointly operate parking services functions for Fitchburg State University.
The Recreation Center is the hub for recreational activities at the university. Students frequently take advantage of what the Recreation Center has to offer, including a large gymnasium with three basketball/volleyball courts, a modern fitness center with cardio and weight equipment, a jogging track, dance studio and racquetball courts. Also, you’ll be able to check out a wide variety of equipment by simply showing your OneCard at the front desk.
As a member of the Academic Affairs team, the Registrar’s Office is responsible for maintaining the accuracy and integrity of all student academic records, for both graduate and undergraduate students, including, but not limited to, registration, transcripts, enrollment statistics and verifications, major/minor changes, veteran status and support, degree evaluations, transfer course equivalencies and clearing students for graduation and awarding degrees.
School of Graduate, Online and Continuing Education (SOGCE) provides a wide variety of graduate, undergraduate and professional programs and courses, in collaboration with academic departments and other constituents, as well as non-credit and distance learning opportunities.
Student Accounts at Fitchburg State University is committed to overseeing all aspects of student financial accounts with accuracy, timeliness, and integrity. Their responsibilities include preparing bills, collecting payments, processing refunds and managing the collection of nursing loans.
The Office of Student Engagement (OSE) and Campus Center is an integral and vital part of the educational life at Fitchburg State University. The Hammond Hall facility is organized to meet the co-curricular needs of the university community and is dedicated to fostering and promoting spirit by providing positive human development through social, educational, cultural and recreational programs.
Fitchburg State University on-campus resident students may request a mailbox assignment at the Student Mail Center each September. Commuters may request a campus mailbox, assigned on a first come first served basis due to the limited number of boxes available. Students may receive mail and packages at Fitchburg State University.
The Technology Department works closely with our faculty, staff, and students to provide technology resources, equipment, and technology training with high-level support and reliable service.
Fitchburg State University is committed to maintaining a positive climate for teaching and learning, in which individuals are judged solely on relevant factors, such as skill and performance, and can pursue their activities in an atmosphere that is free from discrimination, harassment, and misconduct. The Title IX and Equal Opportunity Office supports the University’s commitment by fairly and equitably responding to reports of discrimination, harassment, sexual assault, domestic and dating violence, and stalking. The office develops and implements best practices for education, prevention, resources, and support services pertaining to Civil Rights polices, laws, and regulations.
TRIO Student Support Services (TRIO SSS) is a federally funded grant program through the Department of Education. TRIO SSS is designed to serve first-generation students, students who qualify as income-eligible, and students registered with the Office of Disability Services. TRIO SSS partners with students to help them achieve academic, social, and personal success by creating a network of support within the campus community.
The University Police Department is located at 32 Clinton Street. Our mission is to reduce the incidence and fear of crime, to partner with the community to solve problems, and to enhance public safety in a manner that is reasonable, unbiased, and transparent.
The Veteran’s Center is located in the Thompson Foyer.
Student Organizations
Fitchburg State University encourages active student participation in the following student organizations on campus including fraternities and sororities, musical programs, academic interest groups and special interest groups.
*Non-recognized student organizations
Hammond Hall, Ground Level
978.665.3300
Michael Burns, SGA President
Full-time undergraduate students are members of the Student Government Association (SGA). The SGA is the official voice of the students and participates in campus-wide committees and state and national organizations.
SGA Senate Elections
Appointments are done in the fall semester for the incoming freshmen. Senate elections are held during the spring semester. Referendum questions are a part of the spring ballot.
SGA Officers
The Executive Board Bulletin Boards Includes president, vice president, treasurer, secretary, and student trustee. Vacancies will be filled by special appointments and take place during the first four weeks of each semester. Senate The Student Government Association offers eight senate seats per graduation year.
What does SGA do?
SGA holds weekly meetings that are open to the entire student body. SGA meets every Tuesday at 6 p.m. in the G19 of Hammond Hall. The function of SGA is to represent student interests regarding all administrative, academic and social issues of concern to the students of Fitchburg State University. One of the main responsibilities of SGA is to supervise and distribute the Student Activity Trust Fund. Recognized clubs, organizations and committees are funded by SGA through this fund.
SGA Services
- SGA offers many services to the campus community including:
- Poster approval
- Copier for organization use
- Student support and referral
- Funding for student organizations
- Advocacy for changes in campus policies that affect students
- Advocacy for student rights • Student appointments to campus committees
- Leadership conferences and workshops
Bulletin Boards
SGA has sole responsibility for approving posters and flyers for posting on SGA designated bulletin boards, which are located around campus. Please see the Poster Policy in this Student Handbook for specific information on posting.
SGA Guidelines for Student Organizations
The following guidelines must be met in order for a student organization to receive funding from SGA:
- The organization must be recognized by the Student Organization Committee (SOC)
- The organization must submit and maintain a current organization constitution on file with the Office of Student Engagement through OrgSync
- The organization may not discriminate on the basis of race, religion, sex, color, age, sexual orientation, disability, veteran status, martial status or national origin
- The organization must perform a valuable service to the student body
- The organization must submit budget requests to the SGA Finance Committee (FINCOM) on time
- The organization must not receive academic credit
- The organization must be nonprofit
- African Student Organization (ASO) - The African Student Association focuses on creating opportunities to build communities for African students and students that are interested in African culture. This organization will develop programs that center on the diaspora and all the different cultures in Africa. The African Student Association of Fitchburg State welcomes all students of all races to join in and rejoice in the African culture, lifestyle, history, and activities that ASA has brought to Fitchburg State University.
- Black Student Union (BSU) - The purpose of the Black Student Union is to provide interaction between various groups of students at Fitchburg State University by holding special social and educational events.
- Campus Ambassadors Christian Fellowship (CACF) - The Campus Ambassadors/Christian Fellowship group (CA/ CF) is an interdenominational group on campus. This group is composed primarily of students whose goal is to promote the spiritual life of the students, faculty and administration of Fitchburg State University through worship, Bible studies, fellowship and evangelical outreach events.
- Caribbean Student Association (CASA)
- First Love - The First love Club will give the students of the university the opportunity to learn, gain knowledge and appreciate in the Bible study along with a group of individuals who share the same interest. The club will sponsor events that will allow individuals to be able to attend revivals and conventions if they so choose to.
- Gay Straight Alliance (GSA) - Gay Straight Alliance offers support, acceptance, understanding and education for all Fitchburg State University students. Gay, lesbian and bisexual students, as well as allies and friends, are welcome in this social setting.
- Latin American Student Organization (LASO) - LASO represents Hispanic culture on campus through programs and activities.
- Salvation International Prayer Youth Ministry (SIPYM)*
- Dance Club - The Dance Club offers classes in tap, jazz, ballet and aerobic styles. Classes are informal, meet weekly for one hour and are led by students. Members of all genders and skill levels.
- Filmmakers Society - This club is dedicated to the study and appreciation of film and video production along with the history of cinema.
- Gamer’s Arts and Anime Club (GAA)*
- Improv Club Media Content Creators Club (MCCC) - The purpose of this club is to teach improvisational techniques to its members and to showcase their talents through performances both on and off campus.
- Musical Theater Club - The purpose of this club is to provide a professional extracurricular musical oriented organization where both students and alumni may participate.
- WXPL - WXPL is the student run radio station at Fitchburg State University. Complete with sophisticated broadcasting equipment and an extensive album library, WXPL broadcasts at 91.3 FM.
- Greek Council - The Greek Council was formed to improve relations among members of sororities, fraternities, student body, administration, and the Fitchburg State University community through social events, philanthropies and community projects.
- Panhellenic - The Panhellenic Council at Fitchburg State University is the governing board of the three national sororities on campus. Meetings take place on a weekly basis.
- Student Government Association (SGA)
- Falcon Friends - The purpose of Falcon Friends is to promote social inclusion of students with disabilities as well as form meaningful friendships with age-appropriate peers.
- FAVE*
- Habitat for Humanity*
- Rescue Squad (EMS) - The Fitchburg State University First Responders provide Fitchburg State University with emergency medical care during the regular school year and during special events year-round. The squad is open to Fitchburg State University students interested in the emergency medical field.
- Basketball Club*
- Billiards Club - The Billiards Club will give students an opportunity to play games and practice their skills in the game of pool along with fellow students who share the same interest.
- Cheerleaders Club - The Fitchburg State University Cheerleading Club is open to any person, male or female, who is interested in cheerleading to support the football and basketball teams.
- Chess Club*
- Lacrosse Club - The Fitchburg State University Lacrosse Club sponsors student lacrosse games and strives to promote teamwork, sportsmanship, spirit, respect, and dedication
- Card and Board Games Club - The purpose of the Card and Board Game Club is to bring together the students of the university and give them a place to play and discuss various analog games with other people who share similar interests.
- Crafters Club - The Crafter’s Club is a student organization designed to provide a safe space for students, staff, and faculty of all backgrounds to practice a variety of crafts with hands-on experience. Members will be part of a community of crafters with common interests such as yarn, paper, and other materials. The mission of Crafter’s Club includes practicing and teaching crafts with peers as a tool for self-care while forming a welcoming community for all.
- Fitchburg Activities Board (FAB) - FAB is responsible for much of the social programming on campus. The committee plans events including major concerts, coffeehouses, comedy nights, films, lectures and special events. Jimmy Eat World and New Found Glory are some of the artists that have recently appeared.
- Model UN - The Fitchburg State University Model UN is a political science club that strives to promote the advancement of the study of political science and active participation in the political process by members of the Fitchburg State University community through seminars, discussion forums, and academic symposiums.
- Pokémon Society - The purpose of Pokémon is to bring together those in the community that enjoy any aspect of the Pokémon franchise.
- Role Playing Guild (RPG) - The purpose of the Fitchburg State RPG is to bring together those in the community that enjoy any aspect of Live Action Role Playing. Participation in club activities will expose students to a wide range of skills and activities, including improvisational acting, physical activity, game design, and socialization.
- Smash Club - Smash Clubs purpose is to promote the Super Smash Bros community, spread interest for the video game series, and to establish a friendly, competitive, and social environment for fans, new and old, to get the chance to make new friends, improve their game skills, and overall, to have fun and enjoy themselves.
- Alpha Sigma Tau - Alpha Sigma Tau stands for active, self reliant and trustworthy members of the university community. They believe strongly in the values of sisterhood and friendship, and strive to make a difference.
- Phi Sigma Sigma - Phi Sigma Sigma was founded in 1913 in New York. The Zeta Rho Chapter was installed at Fitchburg State University in 1992. Phi Sigma Sigma has three goals: service, scholarship and friendship. Phi Sigma Sigma’s philanthropy contributes to various local and national non-profit organizations.
- Sigma Pi - As stated in the creed of Sigma Pi, the Brothers strive for promotion of scholarship, advancement of truth and justice, encouragement of chivalry, diffusion of culture and development of character among its members.
- Sigma Sigma Sigma - This national sorority seeks to ensure a perpetual bond of friendship, develop womanly character and promote high standards of conduct. The women strive to follow the university mission and bring together a culturally diverse group of individuals, each with her own talents, opinions and ideals. The members are committed to play therapy for children and community service.
- Sigma Tau Gamma - Sigma Tau Gamma believes that all men are social creatures and that friendships of university men are lasting ones. The members seek to promote these associations through a social fraternity, which upholds the true standards of brotherhood.
- Associated General Contractors (AGC) - Fitchburg State University sponsors a student chapter of the AGC, which is a nationwide organization of men and women involved in the construction industry.
- Biology and Chemistry Club - The Biology and Chemistry Club is a group of students interested in applying that which is learned in the classroom to the outside environment. The club participates in activities in which different aspects of the fields of biology and chemistry can be explored. These experiences may lead to valuable opportunities and lasting relationships between peers and faculty.
- Business Society - The goal of the Fitchburg State University Business Society is to provide students with real business experience within a social atmosphere through a variety of meetings, special projects, and guest speakers.
- Computer Science Club - To provide networking and learning opportunities for students studying or interested in the Computer Sciences, including but not limited to Computer Science, herein referred to as CS, and Computer Information Science, herein referred to CIS.
- Criminal Justice Club - Our mission is to enhance the Criminal Justice major and the Fitchburg State University community as a whole, by offering an organization that supports and promotes the understanding of the criminal justice system.
- Education Club - The Fitchburg State University Education Club offers education majors the opportunity to congregate with their peers and to extend their collective learning beyond the boundaries of the classroom. Additionally, the Education Club provides a forum for members to discuss issues pertinent to the field of education.
- Game Design Student Association (GDSA)*
- Institute of Electrical and Electronics Engineers Club (IEEE) - The purpose of this club will be to promote a fun and friendly social space for people to dive into the field of engineering (with a focus on electronics). This will be a club to establish individual projects as well as competitions for undergraduate students in STEM fields. The club offers the ability for resume building and getting hands on, real world experience with the creation and invention process.
- North Central MA Entrepreneurship Club - The North Central Massachusetts Entrepreneurship Association of Fitchburg State University shall provide to the students of the university an avenue for a student-led club that exclusively fosters a dedicated focus on the appreciation for the art and science of entrepreneurship education, including networking with other students of like interest.
- Student Nurses Association (SNA) - The NSA is a professional organization run by nursing students to address nursing issues important to both the students and the community.
- Technology Engineering Education Collegiate Association (TEECA) - The Fitchburg State University Technology Education Collegiate Association provides to students of the university an avenue to foster an appreciation for the art of technology education and a way to network with other students of similar interests. The Association offers its members the opportunity to not only learn more about their discipline but to also gain an understanding of it through hands-on experience.
- Writers Club*
- Alpha Phi Sigma (Criminal Justice) - Alpha Phi Sigma honors and promotes academic excellence in Criminal Justice students in addition to encouraging community service, educational leadership and unity among students on campus.
- Delta Alpha Pi (Disability) - The Fitchburg State University chapter of Delta Alpha Pi International Honor Society presents an opportunity to change negative perceptions of students with disabilities by recognizing their academic accomplishments.
- Epsilon Pi Tau (Industrial Technology) - Epsilon Pi Tau works to promote and provide professional status for industrial arts and industrial vocational education, a medium for the professional development and recognition of individual members for leadership and achievement. The group fosters and encourages the acceptance among its members of the ideals of technical competence, social and professional proficiency and research.
- Kappa Delta Pi (Education) - Kappa Delta Pi recognizes outstanding student contributions to the field of education.
- Lambda Pi Eta (Communications) - Lambda Pi Eta is the honor society of the National Communication Association. This chapter of Lambda Pi Eta exists to further the mission of the association and is subject to the association’s policies and procedures.
- Phi Alpha Theta (History) - The Phi Alpha Theta Xi-Upsilon Chapter promotes an interest in history among its members, the Fitchburg State University community, and the greater Fitchburg area.
- Pi Mu Epsilon (Mathematics) - The Fitchburg State University chapter of Pi Mu Epsilon aims to promote scholarly activity within the field of mathematical sciences and to recognize those students who show exemplary academic proficiency within the field of mathematics.
- Pi Sigma Alpha (Political Science) - Pi Sigma Alpha is the national honor society for political science majors. It recognizes academic achievement of those students who major in political science.
- Psi Chi (Psychology) - Psi Chi’s purpose is to encourage, stimulate, and maintain excellence in scholarship and advancement of the science of psychology.
- Sigma Beta Delta (Business) - The purposes of this society shall be to encourage and recognize scholarship and accomplishment among students of business, management, and administration; and to encourage and promote aspirations toward personal and professional improvement and a life distinguished by honorable service to humankind. It is organized exclusively for charitable and educational purposes.
- Sigma Tau Delta (English) - This organization grants distinction for high achievement to students with a major in English.
- Sigma Theta Tau (Nursing) - The purpose of this society is to recognize superior achievement, encourage the development of leadership qualities and foster high professional standards.
- Order of Omega (Greek) - The Fitchburg State University Order of Omega is an honor society dedicated to members of Greek life who have compiled an excellent academic record and have dedicated themselves to the betterment of Greek life on campus.
- Pi Gamma - Alpha Sigma Lambda Alpha Sigma Lambda is the premier international honor society for adult learners. Membership is open to Graduate and Continuing Education undergraduate degree seeking students. The Fitchburg State University chapter is Pi Gamma.
- Active Minds*
- Advertising Club*
- Anime Club*
- Asian Cultural Society*
- Economics Club*
- Falcon Theatre Company*
- Focus on Faith*
- Golf Club*
- Love Your Melon*
- Math Club*
- Political Science Club*
- Psychological Science Club*
- Sociology Club*
There are more than 55 student organizations at Fitchburg State University that provide the campus community with many options for activities and programming. Fitchburg State University encourages and promotes participation in student organizations. It is hoped that by pursuing these co-curricular programs and activities, students will develop leadership skills and achieve goals.
Fitchburg State University recognizes, appreciates and supports the contributions made by student organizations to enhance the quality of student life at the university. The process of student organization recognition is vital to provide continued services by monitoring and accurately assessing the status of all student groups. The recognition of student organizations is intended to clarify the rights, privileges and responsibilities of student organizations. All student organizations wishing to operate on campus are required to complete this recognition process.
Contact the Student Engagement Office for more information, or contact the Student Organization Committee (SOC).
Greek requests
SOC will forward the request to the Greek Council, which will review the request and will meet with the organization. The Greek Council will make a recommendation to SGA where a vote will take place. A majority vote is needed to pass new organizations. After approval, the constitution will be sent to the dean of Student Affairs for final approval.
Rights and Privileges
- To reserve all on-campus facilities through the Office of Student Engagement
- To be listed and publicized as an officially recognized club or organization through the Office of Student Engagement
- To have approved events listed on the campus calendar and other campus publications
- To have authorized publicity posted in approved posting areas
- To use the Fitchburg State University name as part of the club or organization name
- To apply for funding through the Student Government Association
- To be assigned a university mailing address as well as a mailbox in the SGA office
- To gain access to club and organization web space
- To participate in club and organization fairs
- To have an advisor
- To receive help, advice, and assistance from the Office of Student Engagement
- To have access to lists from which you can print labels for students, staff, and faculty
- The right to solicit (fund raise) on campus
- The use of SGA services
- To sponsor programs and activities
- Access to the discipline systems
- Use of the Financial Services office services
Responsibilities
- Clubs and Organizations must maintain a FalConnect portal. Minimum requirements includes, updated constitution, updated leadership and membership, use of CORQ (event app), and use of treasury function.
- The Financial Services Office must be used for the administration of all university-approved funds and funds raised on-campus and off campus
- A current constitution must be on file with the Office of Student Engagement via FalConnect
- Groups must have a statement of purpose, which is in accordance with the mission of the university
- Organizations must have Fitchburg State University undergraduate students as its members
- Organizations should have full-time undergraduate students, in good academic standing, and all officers must adhere to the GPA policy
- A current list of officers must be maintained in FalConnect
- All federal, state and local laws and university policies must be followed
- Membership must not practice any physical or psychologically abusive behaviors, either intentionally or unintentionally
- All clubs and organizations must attend the mandatory Club and organization Training (open to all officers, mandatory for presidents and treasurers)
- Club and Organization leadership is required Council of Clubs and Organizations (CCO) as requested by the Vice President of SGA
- All university policies and procedures, including scheduling, posting and solicitation, etc., must be followed
- A full-time faculty or full-time professional staff member must act as advisor; their role will be mutually determined by the organization and advisor and is consistent with expectations outlined in the Student Engagement Handbook
- The club mailbox in the SGA office must be checked regularly to ensure that all official correspondence is received and answered
Making Revisions or Amendments to a Constitution
Any revisions or amendments to a constitution of a recognized student organization must be approved by the SOC and SGA prior to implementation. The following process will be followed:
Organizations must submit any revisions or amendments with the rationale for making the changes to the chairperson of SOC. The chairperson of SOC will forward the revisions or amendments and rationale to the SOC or, if the organization is Greek, will forward the request to the Greek Council.
Non-Greek Requests
SOC will review the revisions or amendments and rationale and will meet with the organization to obtain additional information if required. SOC will make a recommendation to SGA where a vote will take place. A majority vote is needed to pass any amendments.
Greek Requests
SOC will forward the revisions or amendments and rationale to Greek Council, which will review the revisions or amendments and rationale and will meet with the organization to obtain additional information if required. Greek Council will make a recommendation to SOC. SOC will review Greek Council’s recommendation and will meet with the organization if required. SOC will make a recommendation to SGA where a vote will take place. A majority vote is needed to pass any amendments.
Re-recognition Once Recognition Has Been Lost
Student organizations that have been inactive for two years or less, or have lost recognition previously as a result of a judicial sanction, must re-apply for recognition in accordance with the sanction received. Student organizations that have been inactive for two or more years must go through the Student Organization Committee, and submit the following to the director of Student Engagement:
- Letter of intent to become a recognized student organization signed by the officers and advisor, which includes a statement of the activities and programs since the organization lost its recognition
- An updated copy of the constitution
- Organizations are encouraged to submit supporting documentation such as recommendations from SGA, Greek Council and/or community service agencies
Annual Assessment
The SOC will conduct periodic assessments of each organization to assist recognized student organizations in evaluating their organizational development and activities. Through organization self-assessment, SOC assessment and recommendations for continued success, organizations will receive guidance and support for achieving organizational goals.
Each year, the SOC will identify 15 to 20 recognized student organizations for annual assessment. The organizations will prepare an assessment report and meet with the SOC for an assessment. The assessment is in no way a punitive process; however, each student organization is to make a good faith effort to comply with the process. Failure to exhibit good faith participation in the assessment process may affect the recognition status of the student organization.
Fundraising
- Fundraising is allowed only by recognized clubs and organizations
- No competing sales are allowed (e.g. multiple bake sales cannot occur simultaneously)
- All fundraisers need to be registered and approved by the Office of Student Engagement
- A completed [and approved] fundraiser request form must be on file with the Office of Student Engagement for every fundraiser
- The Office of Student Engagement reserves the right to cancel and/or terminate a fundraiser if deemed to be inappropriate or in competition with another fundraiser
- Requests for any solicitation that is to take place off campus must be submitted in writing (see the Office of Student Engagement for details) at least 1 month prior to when the solicitation is desired to take place.
Please refer to the Solicitation, Raffle Policy and Student Club and Organization Resource Guide for further information regarding fund raising.
GPA Policy
To be a member of an executive board for any FSU club or organization, a student needs to maintain a semester GPA of 2.00 and an overall GPA of 2.50. If a club has standards that are above those of the university, those policies will supersede this policy. If any e-board member falls below the GPA requirements, they will be asked to step down from office. In a dispute, the final decision responsibility lies with the Office of Student Engagement.
Intercollegiate Athletics
978.665.3314, fitchburgfalcons.com, Matthew Burke, Director
The Department of Intercollegiate Athletics offers each student an opportunity to participate in intercollegiate athletic programs. Participation in these programs provides additional opportunities beyond the classroom for student learning in a wide range of situations.
The 17 Falcon varsity teams have enjoyed regional and national recognition as highly competitive NCAA (National Collegiate Athletic Association) Division III teams. Fitchburg State University is a member of various intercollegiate athletic associations, which entitle successful participants to compete in post-season tournaments and championships. Fitchburg State University is a charter member of the Massachusetts State Collegiate Athletic Conference (MASCAC), which includes eight other state universities.
The men’s varsity programs include competition in cross country, indoor and outdoor track and field, football, soccer, basketball, ice hockey and baseball. Women’s varsity programs include cross country, indoor and outdoor track and field, field hockey, basketball, softball, soccer, volleyball and lacrosse.
The fall season includes football, soccer, field hockey, volleyball, and cross country. Practices start in late August and competition runs from early September to early November. The hockey, basketball and indoor track teams compete during the winter. Practices start in mid-October for hockey and basketball. The season of competition runs from November to early March. The spring season includes track and field, baseball, softball and women’s lacrosse. Practice for baseball, lacrosse and softball starts in early February. The season of competition runs from March through early May. The track and field season begins immediately following indoor track. Information regarding pre-season tryouts and team meetings for all teams is available from the head coach. Email contact information for coaches is available on the department website.
Student-athletes need to be in good academic standing as defined by the university to be eligible to compete on a varsity team and meet satisfactory academic progress. Full or parttime status shall be determined by the end of the add/drop period. In addition students must meet the requirements of the NCAA, and MASCAC. Refer to the Athletics Compliance Officer at 978.665.3343 for further information.
The NCAA is a voluntary membership organization dedicated to promoting academics, well-being and fairness among the 1,100 member schools and more than 500,000 student-athletes who participate in college sports. Sexual discrimination, sexual harassment and sexual and interpersonal violence violate human decency and the Association’s core values.
All student-athletes, coaches and are educated each year on sexual violence prevention, intervention and response. Furthermore, the athletics department will cooperate with university investigations into reports and matters related to sexual and interpersonal violence involving student-athletes and athletics department staff in a manner compliant with institutional policies for all students.
Fitchburg State University has a wide range of indoor and outdoor athletic facilities including:
Recreation Center
The Recreation Center opened during the summer of 2000 and includes:
- 1,000 seat NCAA basketball/volleyball arena
- Suspended jogging track (11 laps per mile)
- Dance/aerobics studio
- Fitness center
- Racquetball courts
- Classrooms
- Sport medicine center
- Teaching stations
- Locker rooms, laundry, and storage areas
- Athletic Department offices
- Recreation services offices
Note: The Director of Recreation Services schedules the use of the various areas within the Recreation Center.
Robert Elliot Complex
Located on Pearl Hill Road, the complex is the site of the outdoor athletic facilities. An artificial turf field, installed during the summer of 2022, is the home site for field hockey, football, soccer and women’s lacrosse. The track and field team competes on an eight lane chem-turf track surrounding the field. The area also includes the Michael Riccards baseball field, a practice field and locker rooms.
Wallace Civic Center at Fitchburg State University
The ice hockey team practices and competes at the Civic Center, located on John Fitch Highway.
Coolidge Park
Coolidge Park is the site of our home softball field.
Carmelita Landry Arena
The renovated Carmelita Landry Arena opened its doors to the Fitchburg State community in January of 2018 and features numerous strength and training equipment as well as an indoor turf field for the Fitchburg State athletic teams to utilize throughout the year.
Doyle Conversation (Cross Country)
Home to the men’s and women’s cross country team, hosts the Jim Sheehan Memorial Invite each fall.
All students who participate or intend to participate in the intercollegiate athletic program at Fitchburg State University are responsible for adhering to this Sportsmanship Code.
Expectations and Responsibilities of the Student-Athlete
Participants in Fitchburg State University athletic programs should reflect valuable characteristics such as leadership, honesty and integrity. Competing as an intercollegiate athlete is a privilege, not a right, and comes with great responsibility. Athletes are highly visible, and it is critical that they are respectful, mature and well behaved. This sportsmanship code has been developed to ensure that those standards are understood and met. Student-athletes are held accountable for complying with campus policies, local, state and federal laws through the student conduct process. They are held accountable for complying with the sportsmanship code through the Athletics Department.
The Fitchburg State Athletics Department, the NCAA and the Massachusetts State Collegiate Athletic Conference all require athletes to abide by their rules and regulations. All participants are also subject to the policies, coaching philosophy and techniques of their coaches.
Rights
All athletes, coaches, trainers, managers and staff have the right to:
- Be treated with respect.
- Confidentiality.
- Be notified and offered the chance to participate in meetings concerning their possible suspension from the team.
- Present any violation of their rights to the athletic director.
Expectations
Student-Athletes
- Treat professors and classmates with respect.
- Arrive for classes on time and prepared.
- Notify instructors in advance when requesting permission to leave early or miss a class in order to travel to a contest.
- Treat opponents and officials with respect regardless of their actions or decisions.
- Remember that it is a privilege to represent the university on an intercollegiate team.
- Abide by all team rules and regulations.
- When traveling to a contest, dress neatly and appropriately and present a positive image of the university and the Athletic Department.
- Avoid using language and gestures that are not suitable.
- Be courteous and cooperative with spectators, game management personnel and media.
Coaches
- Set the standard for leadership and sportsmanship.
- Serve as a role model.
- Treat all team members, opponents, officials, spectators, game management personnel and media with respect.
- Set discipline standards and enforce them consistently and fairly.
- Demonstrate an interest in the development of all members of the team.
- Respect the game and the rules of the game.
- Adhere to all department, university and conference rules and regulations.
Student-Athletes and Coaches as Spectators
- Respect all participants and team members.
- Respect the judgment and decisions of coaches and officials.
- Refrain from criticism of athletes, coaches or officials.
- Respect the authority of game management personnel and comply with their requests.
Any student-athlete charged with inappropriate behavior covered under the university’s Student Code of Conduct shall be subject to disciplinary action by the university, which may include suspension or dismissal from the university. See the Student Code of Conduct for more information. Student-athletes who violate Athletics Department policies may be subject to additional sanctions by the Athletics Department.
Alcohol, Illegal Substances and Other Drug Abuse
The Fitchburg State University Athletic Department does not condone the use of alcohol, regardless of age, or drugs by any student-athlete or game management personnel in connection with any team function, or by any prospective student-athlete or their host during a university visit or a team function. Student-athletes are required to sign the NCAA Drug Testing Consent Form prior to participation, and thereby accept the penalties that may result from violating this policy. Violations of this policy may be referred to student conduct.
- Tobacco - NCAA regulations prohibit the use of tobacco, including smokeless tobacco, by any student-athlete, coach or game management personnel during any practice or at the site of any competition.
- Gambling - The NCAA prohibits student-athlete involvement with gambling activities related to intercollegiate athletic teams. Violations of this policy may be referred to student conduct.
- Hazing - Hazing is prohibited by state law and university policy. Student-athletes are required to sign the Fitchburg State University Athletic Department Student-Athlete Agreement Concerning Hazing prior to participation. As part of the agreement, the student-athlete acknowledges that they understand that disciplinary action will be taken against those individuals or teams that violate the hazing policy. Violations of this policy may be referred to student conduct.
- Sanctions - Student-athletes who do not conform to the expectations of the Sportsmanship Code or the Athletic Department policies will be subject to disciplinary action which may include, but is not limited to, a warning, a written reprimand, suspension from the team or dismissal from the team. Violations of team rules will result in sanctions imposed by the head coach. Student-athletes may appeal those sanctions to the athletic director within one week of notification from the head coach. The athletic director will decide to uphold imposed sanctions and/or determine the need to impose additional sanctions beyond those imposed by the head coach within one week of the appeal. The decisions of the athletic director are final. Sanctions will remain in effect until served. The athletic department reserves the right to impose sanctions independently and in advance of any campus disciplinary and/or civil/criminal actions.
- Student Athlete Advisory Committee - The Student Athlete Advisory Committee includes a representative from each intercollegiate team and is charged with coordinating activities for all student athletes in the areas of community service and life skills development. Activities include workshops on study skills and career development, speakers on personal development, leadership and diversity, clean-up projects in the community, coordinating a campus blood drive for the American Red Cross and assisting various campus groups with projects. The committee also promotes school spirit and support by student-athletes for all other intercollegiate teams.
Academic Policies
The following academic policies have been included in the Student Handbook for easy reference. Please refer to the Fitchburg State University Catalog, which is the definitive guide to academic policies.
- Dean of Arts and Sciences - Dr. Sara Levine, Dean (Behavioral Sciences; Communications Media; Economics, History, Political Sciences; English Studies; Humanities; Interdisciplinary Studies; Liberal Arts and Sciences)
- Dean of Business and Technology - Dr. Mahmoud Al-Odeh, Dean of Business and Technology; (Business Administration; Computer Information Systems; Computer Science; Industrial Technology; Occupational Education; Technical Education; Vocational Education)
- Dean of Education - Dr. Mojdeh Bayat, Dean (Early Childhood Education; Elementary Education; Middle School Education; Special Education)
- Dean of Health and Natural Sciences - Dr. Jannette McMenamy, Interim Dean (Biology; Chemistry; Earth Systems Science; Exercise and Sports Science; Geographic Science and Technology; Mathematics; Nursing; Physics; IRB, IACUC)
- Dean of School of Graduate, Online and Continuing Education - Dr. Becky Copper Glenz
- Dean of the Amelia V. Gallucci-Ciro Library - Ms. Jacalyn Kremer
Students who will be absent for an extended amount of time due to illness, death in the family, etc., should contact the Office of CARE and Case Management at care@fitchburgstate.edu. Students who will be absent for brief periods of time should speak directly with their instructors. Students are strongly encouraged to reach out to their instructor and work directly with them regarding missed classes/assignments. Please note that the Office of CARE & Case Management cannot specifically excuse a student from class, nor from missed work.
All students are assigned a faculty member advisor by the department chairperson for your major. Pre-majors are advised by the full time professional staff in the Advising Center as part of the Focus on the Future program. Students are encouraged to consult with their advisors at any time during the semester regarding any problem involving their academic program. By agreement, all faculty must be available to their students for class and other advising at least three hours a week. These office hours are posted at the department offices. In addition, students are required to meet with their advisors during the registration period because only advisors can arrange and approve course enrollment.
There is no university wide attendance policy at Fitchburg State University. Faculty may establish reasonable attendance policies for their own classes and must explain those policies in their syllabi. In the event that illness or some other emergency prevents a student from attending class, the student should contact the instructor directly. This matter is left to the individual instructor, who may or may not view irregularities in attendance as serious enough to affect the student’s grade.
Students should follow the instructor’s attendance policies on the course syllabus and whenever possible, notify instructors by email when they will be absent from class or other class related activities. Students are encouraged to reach out to their instructors in order to determine the process for making up any missed assignments.
If there is anticipated prolonged absence, such as a medical procedure or activated military duties, the office of CARE and Case Management should be contacted at care@fitchburgstate.edu.
Whatever an instructor’s attendance policy, Student Success Office will ask the instructor for an attendance check right after the add/drop period to determine whether a student has ever attended each of his/her classes. This is used to determine that the registrar’s record of class rosters is correct. You will receive an email with instructions on how to submit your attendance through SSC Navigate.
Classroom Decorum
Fitchburg State University expects students to act in a mature and responsible manner. Respect for the rights of others, openness to new and challenging ideas, civility and courtesy are examples of these expectations. They extend to the classroom as students are expected to positively contribute to the teaching and learning environment by demonstrating appropriate classroom behavior.
The Student Code of Conduct establishes that obstruction or disruption of teaching, administration, disciplinary system, the university or community or other university activities shall constitute a violation of the code of conduct (Item 2.01). Examples of inappropriate classroom behavior shall include but are not limited to: using derogatory, vulgar, or insulting language that has no academic merit to the discussion, sleeping in class, use of cellular devices, use of laptop for non-class related purposes, arriving or leaving while class is in session, and unsolicited talking in class. If a student exhibits these disruptive behaviors, the faculty member may ask the student to stop the behavior and comply with the expected behavior of the classroom or leave the classroom. A faculty member may address the issue informally with the student to ensure that appropriate standards of behavior are met or pursue formal disciplinary action through the Office of Student Conduct and Case Management.
Class Cancellations
Faculty absences are posted at the Hammond Information Desk and are available on a recorded telephone message system. Students may telephone the faculty absences/school closings recording at 978.665.3580.
In the event of inclement weather, the cancellation of classes will be reported on the following radio stations: Boston television stations WBZ (Channel 4), WCVB (Channel 5) and WHDH (Channel 7). The campus radio station WXPL (91.3 FM) broadcasts after 8 a.m. Commercial radio stations include the WEIM (AM 1280), WBZ (AM 1030). Cancellations are listed as Fitchburg State University only; any other Fitchburg listings do not pertain to the university. Student may choose to be notified of important campus announcements by signing up with Fitchburg State Alert at alert.fitchburgstate.edu.
Students will receive notification via email of the registration period and instruction for registering for the following semester. Three weeks prior to registration is the university advising period. Students must meet with their advisors to review their academic progress and develop schedules for the upcoming semester. After agreeing on a selection of courses, the advisor will give the student their alternate pin, which will allow the student to register online in College Scheduler through MyFalcon.
Courses taken through Graduate and Continuing Education above a full-time load of 12 credits, or during winter or summer, carry additional tuition and fees, payable at the time of registration.
Add/Drop
During the first 5-days of the semester, students may drop or add courses if seats are available in College Scheduler through MyFalcon. During the second 5-days of classes, students may still add courses but instructor permission is required and must be processed by the Registrar’s Office. Students may drop courses in College Scheduler themselves during the second week. Students should confer with their advisors, as well as review their degree evaluation in Degree Works, prior to making any changes that may affect regular progress toward graduation.
Course Load
The normal course load for each semester is 15 semester hours of credit. The minimum academic load for each semester for full time students is 12 semester hours of credit. A course load surpassing 18 semester hours is an overload and, as such, must be approved by the student’s advisor and the dean associated with the student’s major of study. Students with a cumulative grade point average lower than 3.0 will usually not be granted authorization for an overload.
Withdrawal from Courses
After the drop/add period but prior to the end of the 11th week of the semester, students may withdraw from courses and receive a W for a grade in each course. Course withdrawals are initiated by the student, who is solely responsible for completing the necessary paperwork. The student must obtain the appropriate form from the Registrar’s Office and have it signed by their advisor. After the 11th week of classes, a grade of 0.0 is recorded. A waiver may be given for documented, critical extenuating circumstances. Full time enrollment status requires that a student carry a load of 12 or more credits. Dropping below this level, either by dropping or withdrawing from courses, jeopardizes the student’s eligibility for veteran’s benefits, the Dean’s List, honors, scholarships, varsity athletics, health insurance coverage and financial aid.
Students who leave Fitchburg State University, either during a semester or between semesters, must complete a withdrawal form, which may be obtained at the Office of Student Affairs located in the Sanders Administration Building, Room 204. Students who withdraw or take a leave (see below) within the first eight weeks of the semester will receive a W in each course. Students who leave the university after eight weeks will receive a grade of 0.0 in all their courses.
Documented illness, injury or personal emergencies are considered extenuating circumstances that may allow students to withdraw from the university after the eighth week of classes without penalty. Students who withdraw from the university for one of these reasons should contact the Office of Student Affairs. The decision to grant will be made by the Dean of Students. Financial aid recipients who are considering withdrawal from the university are urged to contact the Financial Aid Office. Withdrawal may result in the student owing a balance to the university and/or owing a repayment to federal or state aid programs. Please contact the Financial Aid office for details prior to withdrawal.
Voluntary/Involuntary Withdrawal Policy
This policy defines the withdrawal procedures for medical and/or mental health related concerns. The university reserves the right to initiate an involuntary withdrawal of a student from the University under limited circumstances as defined within the policy.
Returning After Withdrawal
Students withdrawing from Fitchburg State University in good standing without completing a baccalaureate degree may return to the university by applying online at fitchburgstate.edu/readmission. Students should submit requests to the Registrar’s Office before May 1 to return for the fall semester or before November 1 to return for the spring semester.
Readmission is not guaranteed. The Registrar’s Office will consider academic, financial and discipline records, in addition to space available, in granting or denying readmission. Students who are re-admitted will follow the current catalog program requirements. Academic Standing Unless specified otherwise, a student’s academic standing is determined by submitted grades. Incomplete grades are not factored into academic standing. Retroactive adjustments are not made to a student’s standing once a grade has been submitted for the Incomplete.
Unless specified otherwise, a student’s academic standing is determined by submitted grades. Incomplete grades are not factored into academic standing. Retroactive adjustments are not made to a student’s standing once a grade has been submitted for the Incomplete.
Good Academic Standing
To achieve good academic standing, students must:
- Maintain an overall cumulative GPA of 2.0 or higher
- Maintain a cumulative GPA of 2.0 or higher in the major
- Meet any additional requirements of the major which have been approved by the All-University Committee and are consistent with university policy
Academic Probation
Students whose cumulative GPA falls below a 2.0 will be placed on probation.
- Probation 1: The first semester in which a student’s cumulative GPA falls below a 2.0, the student is placed on Probation 1.
- Probation 2: The second consecutive semester in which a student’s cumulative GPA falls below a 2.0 but at or above a 1.0 will be placed on Probation 2. Students with a cumulative GPA below a 1.0 will be placed on suspension.
Taking a leave or withdrawing does not change a student’s probation status. Upon returning to the university, students will retain the same probation status they had prior to their departure. Students that readmit with a GPA below a 2.0 that are not already on Academic Probation or a Dean’s Probation will be placed on Probation 1. See below for information on Dean’s Probation. Students will be suspended if they have a cumulative GPA below a 2.0 for more than two successive semesters and do not meet the criteria for Deferred Suspension.
Dean’s Probation
A Dean’s Probation contract is an agreement that requires a student to earn a term GPA of a 2.0 or more and pass all of their classes. This allows for students to make progress toward good academic standing while recognizing it may take more than one semester to bring the cumulative GPA over a 2.0.
Academic Warning
Students whose cumulative GPA falls in the range of 2.0 to 2.2 will be placed on academic warning. Students on probation and academic warning must:
- Meet with their academic advisor/s before the start of the second week of the relevant semester to review their current course load and arrange periodic meetings throughout the semester;
- Meet with an academic coach for the number of times stipulated in the probation or academic warning contract;
Students who maintain the university’s academic standards for probation must also meet the financial aid and athletic eligibility requirements for satisfactory academic progress. (Financial Aid and Athletics offices have additional academic requirements for probationary students. Students should consult the appropriate office to determine eligibility).
Deferred Suspension
Deferred suspension provides students who would otherwise be suspended with an opportunity for an additional semester to achieve good academic standing. Eligibility for Deferred Suspension: Any student in their second semester of probation that has
- made notable improvements in their GPA, but still falls short of the required cumulative GPA of 2.0
- successfully completed a minimum of 12 college-level credits
- have not have received a 0.0 or Unsatisfactory in any course in that term, and their semester GPA is at or above a 2.0
Any student currently on Deferred Suspension who
- is registered for a minimum of 12 college-level credits
- has not received a 0.0 or Unsatisfactory in any course in that term, and
- their semester GPA is at or above a 2.0
Additional considerations: If a student should receive a grade of Incomplete during the semester of Deferred Suspension, the student’s status will be determined by the GPA graded courses only. No future adjustments will be made to a student’s status once the grade has been submitted for the incomplete.
Final grades assigned for completed course work carry a corresponding point value. This point value, along with the credit hour value, determines a student’s GPA each semester. Grades are awarded on a numerical scale.
All grades except 0.0, U, W, Inc and AU are passing grades and earn credit toward the baccalaureate degree, with the exception of Basic Math and Basic University Writing.
Sample Semester GPA Calculation
Using the point values of assigned grades and the credit hour values of courses taken, the following process is used to determine a semester grade point average.
| Class | Grade | Hours | Points |
|---|---|---|---|
| ENG 2000 | 2.0 x | 3 | = 6 |
| PSY 1100 | 2.5 x | 3 | = 7.5 |
| MATH 2300 | 2.0 x | 3 | = 6 |
| SPAN 1000 | 3.0 x | 3 | = 9 |
| HIST 1000 | 4.0 x | 3 | = 12 |
| Totals | 15 | 40.5 |
40.5 total grade points ÷ 15 total credit hours = 2.70 Grade point average for the semester is 2.70.
Repeating Courses and Grade Substitutions
Repeating Courses after a Failing Grade
A student may repeat a course in which the assigned grade is a 0.0 or U (Unsatisfactory). In these cases, the new grade will be substituted for the original grade in calculating the student’s cumulative GPA. The original grade, however, will continue to appear on the transcript. A new passing grade earned as transfer credit also eliminates the original failing grade in calculation of the cumulative GPA, although only transfer credits, not grades, are recorded on the official transcript. Repeating Courses after a Passing Grade or Audit A student may repeat once any Fitchburg State University course for which a 1.0, 1.3, 1.5, 1.7 or AU is earned. Courses must be taken at Fitchburg State University and, if at all possible, should be taken within the following year. The grade for a repeated course (except in the case of second grade option*) will be computed along with the original grade in the cumulative GPA, but no additional credits will be applied toward graduation requirements. The repeated course will be indicated as such on the student’s transcript.
*Second Grade Option
The Second Grade Option allows only the grade earned when a course is repeated to be used in the calculation of a grade point average. Only the credits earned for the repeated course will apply toward graduation. All grades earned for a given course will remain on a student’s permanent academic record, which will indicate those courses repeated under the second grade option.
To take advantage of the second grade option, students must obtain approval from their advisor and file the appropriate paperwork with the Registrar’s Office prior to midterm of the semester in which the course is being repeated.
Grade Changes
Students who believe they were given an incorrect grade should contact the instructor and bring the inaccuracy to their attention. If the instructor agrees that a mistake has been made, the instructor the instructor will email the change to registrar@fitchburgstate.edu.
Student Grievance A student who is dissatisfied with a grade received or with any other aspect of instruction in a particular course is to confer with the instructor, who will explain the reasons for awarding the grade. If such a conference fails to achieve a satisfactory resolution, the student may then appeal to the department chairperson. If the matter is still not resolved, the student may appeal in writing to the appropriate academic dean to adjudicate the situation.
Transfer Credit
Credit received for courses completed at other regionally accredited institutions of higher education may be transferred to Fitchburg State University and applied toward degrees if the courses are equivalent to courses offered by Fitchburg State University or appropriate to programs at the university and the grade received was a 1.7 (C-) or higher. Credit for courses transferred with passing grades below 1.7 (C-) may be approved if the credits are included as part of an Articulation Agreement/Associates Degree program covered by the Commonwealth Transfer Compact. Approval of transfer credit is authorized by the Registrar’s Office.
Unless specified otherwise, a student’s academic standing is determined by submitted grades. Incomplete grades are not factored into academic standing. Retroactive adjustments are not made to a student’s standing once a grade has been submitted for the Incomplete.
President’s List
Degree-seeking students are named on the President’s List when they have attained a semester average of 3.75 or higher and were named on the Dean’s List for three successive semesters while maintaining full-time status in college-level courses and a minimum of 9 GPA credits (graded credits that impact GPA). In cases where students are considered full-time with less than 12 credits, no more than one course with a grade of S is allowed. Students with incompletes and/ or an Unsatisfactory grade (U), at the time the President’s List is determined are not awarded the President’s List.
Dean's List
Degree-seeking students who have attained an average of 3.2 or better for the semester while maintaining full-time status in college-level courses and a minimum of 9 GPA credits (graded credits that impact GPA). In cases where students are considered full-time with less than 12 credits, no more than one course with a grade of S is allowed. Students with incompletes and/or an Unsatisfactory grade (U) at the time the Dean’s List is determined are not awarded the Dean’s List.
Students who want to change their majors or declare a second major should consult with the appropriate department chairperson for specific information about application for admission. Departments and programs have individual requirements and procedures, including minimum GPAs, formal application forms and designated admission dates. Access into some majors is also numerically limited. A change of major form must be completed first by the department chairperson of the student’s new major and then by the department chairperson of the student’s former or double major. When completed, the change of major form must be submitted to the Registrar’s Office. The change of major form can be found at fitchburgstate.edu/registrar.
Official Transcripts are available on line at parchment.com. Unofficial transcripts can be printed from MyFalcon student self-service.
Campus Policies
The Information Technology Department supports computing, networking and information resources for the students, faculty, and staff of Fitchburg State University.
The Fitchburg State University OneCard identifies the cardholder as a student, faculty, staff or invited guest of the university.
After the last day of classes, campus-wide social events may not be scheduled with the exception of Finals Frenzy (study break) activities.
Students who reside in or visit the university neighborhood are expected, as members of the Fitchburg State University community, to demonstrate respect and concern for all members of the local community. As such, Fitchburg State expects students to demonstrate responsible citizenship in the local neighborhood. Several community service opportunities exist for students. Contact the Center for Volunteerism and Leadership for more information.
To support the goal of being good neighbors, the following conduct (and any other of a like sort) will not be tolerated: excessive or unreasonable noise; sponsoring parties for profit (the illegal sale or distribution of alcoholic beverages which may include the use of tickets, T-shirts, mugs, cups and/or any other items as a price or condition of admission); sponsoring excessively large parties; serving minors; disorderly conduct; public drinking; public intoxication; possession of open containers; use, sale or distribution of illegal drugs; harassment of neighbors; defacing or damaging property; interfering with the city of Fitchburg police or utility agencies in the performance of their duties; public urination; throwing objects out of apartment windows; and the use, sale, manufacturing or distribution of fake IDs. Students are expected to abide by Fitchburg General Ordinances, and all state and federal laws.
Fitchburg State University students may be charged through the student conduct process for violating this policy and for misconduct, which arises off-campus, if the student is in violation of federal, state or local laws or university policy that brings into question one’s suitability as a member of the university community. If found responsible, students will be subject to sanctions up to and including loss of residence or suspension or dismissal from the university.
The university has established a Human Studies Policy and a Human Studies Committee, which reviews and approves the adequacy of protection provided for human subjects serving as research subjects. The university is cognizant of its responsibility to protect the privacy, safety, health, and welfare of such subjects. A copy of this policy may be obtained in the Office of Academic Affairs.
The Nondiscrimination Policy addresses the university’s prohibition of and response to prohibited discrimination, harassment, and retaliation on the basis of one’s protected class status and as defined therein. These prohibitions include sexual harassment and misconduct as defined under these policies.
Learn more about these policies under Equal Opportunity and Title IX
Code (Item 2.06) Illegal gambling is not permitted at Fitchburg State University. Examples of prohibited conduct include, but are not limited to, the following activities:
- Betting on or selling “pools” pertaining to athletic or other events
- Card-playing, either “in person” or in an online environment, for money
- The use of university property, including phones and internet servers, for illegal gambling activities
- Involvement in bookmaking activities
- Online gambling, which the United States Government has deemed to be illegal.
The university recognizes that, for some individuals, gambling can become a destructive pattern of behavior. Resources are available on campus to assist individuals that may be experiencing problems related to gambling. The Counseling Services Office 978.665.3152 or the Massachusetts Council on Compulsive Gambling (800.426.1234, masscompulsivegambling.org) can provide such resources as appropriate.
Massachusetts General Laws, Chapter 269, Sections 17 through 19 prohibit hazing and require Fitchburg State University to certify that the university has adopted a disciplinary policy with regard to the organizers and participants in hazing.
Only organizations recognized by the Student Government Association (SGA) can promote events. An individual cannot promote an event using a poster, flyer or promotional items on an SGA bulletin board. Example: a local concert or party at a club cannot be advertised by an interested person or employee who attends Fitchburg State University. The individual may be referred to student conduct for this offense.
The organization’s name must appear on the poster, flyer, notice, table tent or handout. The advertisement will be removed if the sponsoring organization’s name does not appear anywhere on the item.
No poster may contain any advertising for, reference to or theme of alcohol. For example: names of beer brands, pictures of alcohol, Booze Cruise, Get Wrecked Party, Free Drinks, 2 for 1, Open Bar; or any numerical prices for drinks, such as 0 cents suds, $1 for a drink or $4 a pitcher. These will not be approved. Mass posting in parking lots is not allowed.
Only SGA bulletin boards can be used to display posters. Administrative and departmental bulletin boards are not to be used.
All posters/flyers must be SGA approved with the official stamp and signed by a current SGA member. Those not stamped and signed will be removed. In the event of multiple flyers, one flyer must be stamped and kept on display in the SGA Office. No more than 40 flyers or notices will be approved unless requested in writing to the Public Development Committee.
All posters/flyers will be approved for a maximum of 14 days. Items must be removed by the sponsoring organization by the expiration date. No poster larger than 3 feet by 3 feet will be approved. Larger ones will be removed.
All flyers and notices of wanted, for sale, for rent and services such as typing must also be approved by the Office of Student Engagement. A maximum of two copies for each posting of this type are allowed.
All flyers must be placed in specific bulletin board space. If the flyer is found outside this space for any reason or is not SGA approved, the poster will be removed and no poster for the same individual, address or phone number will be approved for the remainder of the semester. Please refer to the bulletin board locations at the end of this section.
Posters found covering other posters or in violation will be taken down. Posters in violation will be kept in the SGA Office for 24 hours. The organization in violation will then be notified of the offense. Poster privileges of the organization will be revoked until it meets with the Student Organization Committee (SOC).
After two violations in one semester, the SOC will decide on appropriate disciplinary action or may refer it to student conduct.
Unauthorized persons found taking down posters may be referred to student conduct. Authorized persons are members of the SOC, the Office of Student Engagement, or any official SGA member.
Any specific concerns should be submitted to the SGA in writing two weeks in advance. Posters from outside vendors are approved in the Student Engagement Office.
SGA Bulletin Boards are located as follows:
- Thompson Hall lobby
- Edgerly Hall on the left when entering either door from Quad
- Condike Science Building front door
- Anthony Building hall bulletin board
- Conlon Fine Arts Building front lobby
- Three specified SGA bulletin boards in the Conlon Industrial Arts Building;
- Designated area in Hammond Hall
- North Street Bistro
- Percival Hall lobby
Off-campus advertisements must be approved in the Office of Student Engagement; posting will be done by office staff. Poster size is limited to 8.5 inches by 11 inches and posting is limited to designated G-lobby bulletin boards.
A Family Educational Rights & Privacy Act (FERPA) administrator directs the Privacy and Confidentiality Regulations. Copies of the regulations as part of FERPA are posted on bulletin boards at the university and kept on file at the Registrar’s Office. Students should note that if any of these regulations should conflict with applicable provisions of the Family Educational Rights & Privacy Act of 1974 as amended, or with any regulations promulgated pursuant to said act, the provisions of said federal act or federal regulations shall control.
The university prohibits discrimination against students, employees, and applicants based on pregnancy, childbirth, termination of pregnancy, lactation, related medical conditions, or recovery. Furthermore, the University provides reasonable accommodations for pregnancy and pregnancy related conditions, including modifications for students, reasonable break time for employees for lactation, and one or more clean, private lactation spaces, that is not a bathroom, for both students and employees.
Recognized student organizations may sponsor raffles when authorized by the associate dean of Student Engagement and coordinated with the Financial Services Office. All raffles must be conducted in compliance with the Massachusetts General Laws Chapter 271, Section 7A.
Effective July 1, 1994, Fitchburg State University became a smoke-free environment. Smoking and vaping are not allowed inside any university building including residence halls. Smoking and vaping not permitted within 25 ft of any building entrance.
Those members of the university community who have special difficulties in complying with a smoke-free environment are urged to seek the assistance of either the Human Resources or the Community Health Connections.
Each year the university receives requests from students, community and national agencies to sell products or services on the campus. To ensure student privacy, the university adheres to the following policy: no individual solicitation of any kind will be permitted except when students wish to market a product or service which is unavailable through present campus agencies and which is needed by the campus community as determined by the Office of Student Affairs. Recognized campus organizations may, however, solicit for worthy projects. Permission for solicitation must be obtained from the Office of Student Engagement. All organizations or individuals not affiliated with the university who wish to distribute printed materials must work with the Office of Student Engagement.
Fitchburg State University expects its students to act in a mature and responsible manner. Respect for the rights of others, openness to new and challenging ideas, civility and courtesy are examples of this expectation. The student conduct process has been established to address alleged violations of the Code of Conduct. Allegations of discrimination, discriminatory harassment and retaliation, and sexual violence (sexual harassment, gender based harassment, domestic violence, dating violence, and stalking), are addressed through the State Universities’ Equal Opportunity, Diversity and Affirmative Action Plan, adopted March 15, 2015.
The goal of the student conduct process is to support the educational mission of the university by ensuring that an atmosphere of acceptance, curiosity and integrity is maintained on the campus.
Specific information about the Student Code of Conduct can be found in the Code of Conduct and Discipline Process Handbook.
The university will make all reasonable efforts to notify the emergency contact on file whenever a student is transported to the hospital via ambulance, except under limited circumstances. Students may be required to meet with a University official and provide appropriate documentation, which may include discharge paperwork, upon their return.
All individuals must obtain a parking permit to use university regulated parking facilities. Permit holders must adhere to all parking regulations, which are available from either the Housing and Residential Services or University Police offices. Permits are available at Housing and Residential Services. The university is not responsible for any loss or damage to vehicles while parked in lots on the main campus or at the Civic Center.
Shuttle Bus Parking - Fitchburg State University has a limited number of parking spaces on the main campus and for this reason the university offers additional parking at the Fitchburg State University Wallace Civic Center to provide satellite parking serviced by shuttle bus transportation. This parking is available 24 hours a day, with shuttle bus service running between the hours of 6:30 a.m. to midnight Monday through Thursday, Friday 6:30 a.m. to 6:00 p.m., and 4:30 p.m. to midnight on Sundays during the school year. The shuttle service is free of charge and a civic center permit is required to park at the Civic Center lot. You can view the location of campus shuttles via our mobile website at m.fitchburgstate.edu.
Snow Removal - The university has established a snow removal policy in order to facilitate the removal of snow from parking areas. When school has been canceled due to inclement weather, all motor vehicles must be removed from all staff and commuter student parking lots within one hour of the official closing of school. Resident students are responsible for checking for snow removal and lot closure information checking their Fitchburg State student email.
Snow removal may take place over a period of days, and staying aware of parking policies during this time is the permit holder’s responsibility. Vehicles will often be required to be moved between lots or to the Civic Center parking lot to allow for plowing operations. Shuttle transportation will be provided to transport students back and forth from campus. The complete snow removal policy is outlined in the parking rules and regulations guide. All vehicles found to be impeding snow removal operations will be ticketed, towed and stored at the owner’s expense.
Excessive Violations - Students who have five or more unresolved violations regardless of the age of the violation will have a hold placed on their Fitchburg State University records, which can prevent such functions as registration, issuance of transcripts and financial transactions. Students who have 10 or more parking violations, resolved or unresolved within an academic year, may be towed and/or referred to Student Conduct for disciplinary action, which could include the loss of parking privileges.
The Quad is a public area of campus to be used casually by members of the university community in a safe manner. The Quad area should be used for study, leisure and relaxation, and not as an athletic/recreation venue for non-university sponsored events. The exception to this policy is an organized, sponsored activity that is coordinated through the Office of Student Engagement.
Weapons and weapon replicas are prohibited on campus. The possession or concealment of any type of firearm or other dangerous weapon, including but not limited to replica weapons, other devices capable of launching projectiles, stiletto, dagger or dirk knife, any knife having a double-edged blade or a switchblade, or any knife having an automatic spring release device by which blade is release from the handle, having a blade of over two and one-half inches, or a sling shot, knuckles, black jack, metallic buckles or any item which could be used as a weapon is strictly prohibited on Fitchburg State premises or off campus
where Fitchburg State jurisdiction applies.
In addition, no paintball guns are allowed on Fitchburg State property including the residence halls.
The use or storage of fireworks or other explosives and hazardous chemicals except under controlled circumstances in a supervised classroom or laboratory setting is strictly prohibited.
Violators of this policy will be subject to immediate legal and/or Fitchburg State disciplinary action, including immediate removal from campus.
Fitchburg State University requires that all students, employees, and visitors to register defensive sprays (including pepper spray or chemical mace) with University Police. Defensive sprays must be maintained in the possession of the registrant or secured in such a manner that it not accessible by or usable by other persons. No defensive spray container may exceed two and one-half ounces in size or be labeled “for law enforcement use only.” Unlawful possession or any misuse of a defensive spray may be grounds for criminal prosecution and referral for disciplinary action.
As e-bikes and e-scooters become increasingly popular, it’s essential to keep safety in mind to protect yourself and others while on campus. Here are a few critical guidelines to ensure safe and responsible use of these devices:
- Parking and Storage: E-bikes and e-scooters should never be parked or stored inside campus buildings, especially within or near stairwells, exits, or hallways. These devices can be a fire hazard and they can also obstruct safe evacuation during fires or other emergencies.
- Where to Ride: Never ride your e-bikes and e-scooters inside campus buildings and use only hard-surface outdoor paths and streets. Always yield to pedestrians and follow traffic rules.
- Fire and Battery Safety: Lithium-ion batteries used in e-bikes and e-scooters pose a fire risk. Fires caused by these batteries can be highly dangerous and release toxic gases. To reduce this risk, only use chargers and batteries recommended by the manufacturer and avoid overcharging.
Voluntary Medical/Mental Health Withdrawal
In most cases, a Medical/Mental Health Withdrawal occurs as a result of a student’s initiative. In such cases, a student petitions the Office of Student Affairs for a withdrawal from the university. In special circumstances, the petition can be discussed and initiated by a parent or legal guardian. Appropriate supporting documentation or recommendation(s) to support the request are submitted and commonly include an opinion provided by a qualified medical or mental health professional. The opinion should speak to the nature of the medical or mental health impairment, the academic or other limitations imposed and the appropriateness of the withdrawal from the university. The Dean of Students (or designee) reviews the student petition with supporting documentation and, based on an individualized review of the facts and circumstances available, makes a determination as to the appropriateness of a withdrawal, notifying the student, in writing, of such decision. The Director may also note specific conditions, if any, that may be required in order to return to study at the University, based on the nature and individual circumstances associated with the withdrawal. All materials and information are kept private and confidential within University regulations and applicable legislation or regulations.
A student who is granted the petition to withdraw from a currently-attended semester based on medical or mental health reasons will:
- Receive grades of “W” on their transcript for all coursework in progress for the term of withdrawal.
- Be able to apply for re-admission to the University when the medical or mental health difficulties have been resolved or mitigated and are no longer an impediment to successful study.
- Based on the timing of the petition during the term and consistent with the policies outlined in the University Catalog and/or University Housing Agreement, be assessed tuition, fees and other costs according to the established policies.
- Be able to appeal for an adjustment in assessed costs based on their supporting documentation. The written appeal and supporting documentation are forwarded to the Tuition Appeals Committee for review and determination.
Students retain the right to appeal the decision(s) of the Director by submitting a written appeal to the Vice President for Academic Affairs in a timely manner.
University-Initiated Medical/Mental Health Withdrawal
The university may initiate a Medical/Mental Health Withdrawal when it has sufficient information pertaining to a student who is unable to safely participate in the University’s programs and activities, or who presents a high probability of substantial harm to their own, or others’, health and safety.
A University-Initiated Medical/Mental Health Withdrawal is intended to be undertaken in limited circumstances, and in accordance with the procedures set forth in this policy. Such a withdrawal should, in general, only be initiated when:
- Reasonable efforts to obtain a student’s cooperation with a Voluntary Medical/Mental Health Withdrawal have been attempted (if feasible), and,
- Other available interim measures have been deemed inappropriate, insufficient, or unsuccessful, and
- When viewed as a non-disciplinary action.
Circumstances that may prompt consideration of a University-Initiated Medical/Mental Health Withdrawal include, but are not limited to:
- A serious risk of physical harm to the student as manifested by evidence of suicidal or para- suicidal behavior, and/or
- A serious risk of physical harm to other members of the campus community including, but not limited to, evidence of threatening, assaultive, homicidal or other violent behavior, and/or
- A serious risk of becoming physically impaired or injured resulting from significantly impaired judgment that would severely limit or preclude the student’s ability to live independently or provide for their own welfare in the campus community, and/or
- Significantly obstructing or disrupting the ability of other members of the campus community to participate in the teaching, educational, residential, and administrative or other activities and opportunities offered by the University.
- It can be reasonably determined that a student is highly unlikely to be academically successful as a function of their current health or mental health status
For consideration of a University-Initiated Medical/Mental Health Withdrawal, the Vice President for Student Affairs (or designee) will typically convene a committee, to include one or more representatives from Counseling Services, Campus Police, and/or other University officials with relevant knowledge and/or expertise who may have insight into the student’s medical status, conduct, or behavior of concern. The Committee will conduct an individualized assessment of the student’s present ability to safely participate in its programs and activities based on objective evidence and documentation.
If the Committee determines that a student is unable to safely participate in the University’s programs and activities, and/or presents a high probability of substantial harm to their own or others health or safety, it will submit a recommendation for a University-Initiated Medical/Mental Health Withdrawal to the Vice President for Student Affairs. The Vice President for Student Affairs will be responsible for a decision to grant such withdrawal, and will notify a student, in writing, if such withdrawal is to occur.
A student who is subject to a University-Initiated Medical/Mental Health Withdrawal from a currently- attended semester will:
- Receive grades of “W” on their transcript for all coursework in progress for the term of withdrawal.
- Be able to apply for re-admission to the University when the medical or mental health difficulties have been resolved or mitigated and are no longer an impediment.
- Based on the timing of the petition during the term and consistent with the policies outlined in the university catalog and/or University Housing Agreement, be assessed tuition, fees and other costs according to the established policies.
- Be able to appeal for an adjustment in assessed costs based on their supporting documentation. The written appeal and supporting documentation is forwarded to the Dean for Enrollment Management for review and determination.
Students retain the right to appeal the decision(s) of the Vice President by submitting a written appeal to the Vice President for Academic Affairs in a timely manner.
Emergency Interim Medical/Mental Health Withdrawal
The university may initiate an Emergency Interim Medical Withdrawal when it reasonably determines that a student presents an imminent risk of substantial harm to their own or others’ health or safety.
An Emergency Interim Medical/Mental Health Withdrawal is intended to be undertaken in limited circumstances, and in accordance with the procedures set forth in this policy. Such a withdrawal should, in general, only be initiated when:
- Reasonable efforts to obtain a student’s cooperation with a Voluntary Medical/Mental Health Withdrawal have been attempted (if feasible), and,
- Other available interim measures have been deemed inappropriate, insufficient, or unsuccessful, and
- When viewed as a non-disciplinary action.
The Vice President for Student Affairs (or designee) may implement an Emergency Interim Medical/Mental Health Withdrawal based on objective evidence and documentation pertaining to specific safety risks. Circumstances permitting, an individualized assessment and consideration of evidence will be undertaken by the Vice President or (designee), in consultation with one or more representatives from Counseling Services, Campus Police, and/or other University officials with relevant knowledge and/or expertise who may have insight into the student’s medical status, conduct, or behavior of concern.
The duration of an Emergency Interim Medical/Mental Health Withdrawal will be limited to the period necessary to further assess and address a student’s risk of substantial harm to their own or others’ health or safety. A student who is subject to an Emergency Interim Medical/Mental Health Withdrawal will be prohibited from attending classes or living in University housing, and may be trespassed from campus or other University facilities and/or prohibited from participating in University activities if warranted, given the circumstances.
A student placed on Emergency Interim Medical/Mental Health Withdrawal will be notified in writing by the Vice President for Student Affairs (or designee) as soon as possible. The student will also be notified of any specific conditions that are required in order to return to the University, based on the nature and individual circumstances of the Emergency Interim Medical/Mental Health Withdrawal.
Students retain the right to appeal the decision(s) of the Vice President by submitting a written appeal to the Vice President for Academic Affairs in a timely manner.
The process identified above, for an Emergency Interim Medical/Mental Health Withdrawal, is intended to address emergency situations on an interim basis. Where appropriate, and in accordance with the terms of this policy, an Emergency Interim Medical/Mental Health Withdrawal may be converted to a Voluntary Medical/Mental Health Withdrawal, or University-Initiated Medical/Mental Health Withdrawal.
Students who require a short-term break from their education, due to a medical / mental health condition or emergency, may be eligible for a Medical Leave of Absence. Students may contact the Office of CARE & Case Management for assistance with this process. More information on the Leave of Absence Policy is available on page 15.
Return from Voluntary, University-Initiated, or Emergency Interim Medical/Mental Health Withdrawal
The intended goal for any Medical/Mental Health Withdrawal is to ensure that students return to the university with an enhanced opportunity to achieve academic and personal success. Students are encouraged to take the time, and engage in the activities, necessary to achieve this goal. Students may wish to check-in, periodically, with the Vice President for Student Affairs (or designee) regarding their progress during a withdrawal, as indefinite leaves from the university are not permitted.
The student may formally request to be re-admitted to the university at a future date by applying for readmission through the Office of the Registrar following the identified timelines and procedure. As for all students, when a student withdraws for medical or mental health reasons, voluntarily or otherwise, the withdrawal remains in effect until such time as formal readmission application is made. Additionally, the student may be required to present information and evidence that the difficulties that prompted the withdrawal have been resolved or mitigated and no longer present a threat or interfere with successful fulfillment of educational requirements. The Vice President for Student Affairs (or designee), in considering readmission to the University, may request additional documentation from appropriate medical or mental health professionals regarding the student’s readiness to return to active study and, if appropriate, living at the University. All materials and information are kept private and confidential within university regulations and applicable legislation or regulations. As appropriate, the Vice President may provide the student with written conditions to be met for continued attendance at the university. They may include, but are not restricted to, conforming to and allowing substantiation of follow-up prescribed by an outside medical or mental health provider, contact with appropriate offices on campus, and demonstration of successful academic performance.
The Vice President for Student Affairs (or designee) may request from a student seeking readmission a brief written statement, describing:
- The student’s current understanding of the factors that prompted the withdrawal, and any insights the student has gained from treatment and time away;
- How the student plans to ensure a successful return to the University and to sustain their academic performance and personal well-being.
Students with documented disabilities are eligible for reasonable accommodations at the university. Students remain responsible for communicating any requests for accommodation to the Disability Services Office.
A student will be approved for return to the university, by the Vice President for Student Affairs (or designee), when documentation demonstrates that the student is ready to safely resume studies and be a successful and appropriate member of the campus community. If approved, the student will be notified in writing and informed of any applicable academic, housing, administrative, or other requirements for return.
Should a student not be approved for return from a Medical/Mental Health Withdrawal, the student will be notified in writing along with recommendations that will enhance the likelihood that a future request to return will be granted.
Students retain the right to appeal the decision(s) of the Vice President by submitting a written appeal to the Vice President for Academic Affairs in a timely manner.
In conjunction with enrollment at Fitchburg State University, Fitchburg State University is given permission to use the names and/or images of students taken during public events on campus grounds and buildings for public relations and marketing purposes in any media, including without limitation, print publications and digital platforms such as the university website and social media channels without notifying and compensating the student. Students who do not want to grant this permission may contact Chief of Staff, Matthew Bruun at mbruun@fitchburgstate.edu.
Substance Abuse Policy
Only in an environment free of substance abuse can the university fulfill it mission of developing the professional, social, cultural and intellectual potential of each member of its community. The use of illegal substances and abuse of legal substances and alcohol impairs the safety and health of students and employees, inhibits personal and academic growth and undermines the public’s confidence in the university. For these reasons, it is the policy of Fitchburg State University that all university activities and university property shall be free of the unlawful use or abuse of drugs and alcohol.
Amendments of 1989 Public Law 101-226
Fitchburg State University, in accordance with both federal legislation and existing university policy, is committed to
providing a drug free, healthful, and safe environment for all faculty, staff and students. The unlawful manufacture,
distribution, dispensation, possession or use of a controlled substance, and the unauthorized possession or use alcoholic
beverages on campus or as part of any university activity or business off university premises is prohibited. If it is
determined that a violation of this policy has occurred, disciplinary action up to and including, dismissal (expulsion)
of students, and referral for prosecution may result as deemed appropriate. Applicable legal sanctions for the
unlawful possession or distribution of drugs and alcohol are summarized in the following section.
This information appears here to meet the requirements of the Drug Free Schools and Communities Act. In addition to
this policy, other university policies remain in place. These policies are outlined in detail in this section of the handbook.
General Provisions
The students and employees of Fitchburg State University shall not unlawfully manufacture, distribute, dispense, possess or use controlled substances, drug paraphernalia or alcohol. Any individual who violations this prohibition will be subject to disciplinary action. Sanctions may include dismissal (expulsion) or termination of employment from the university, mandatory participation in an alcohol/drug abuse assistance or rehabilitation program, as well as referral of the matter to law enforcement agencies for prosecution.
Students and employees are required to notify the university’s director of human resources (or designee), and, in the case of students, the director of financial aid (or designee), within five days of being convicted of violating a criminal drug statute in the workplace.
Fitchburg State University is a community dedicated to the academic, professional and personal development of its members and is committed to educational and social programs that promote such development. Personal and communal responsibility with regard to the university’s alcohol policy is essential in ensuring that Fitchburg State’s environment is conducive to student learning and development. This alcohol policy assumes that any student who consumes alcohol accepts responsibility for their conduct. Being intoxicated will not be accepted as an excuse for conduct that violates the Code of Conduct. Any student found to allegedly violate this alcohol policy will be subject to disciplinary action.
General Provisions
Fitchburg State University enforces all state laws and city ordinances regarding the possession, use and sale of alcoholic beverages, including those prohibiting drinking by individuals under 21 years of age. The law also forbids falsifying age and identification cards. University policy restricts when, where and how alcohol may be served on campus or at university-sponsored activities or events and the amount of alcohol that a resident student or guest may bring into the residence halls.
Use or possession of alcohol beverages in public areas (campus grounds, athletic events, parking lots, academic buildings, dining hall, campus center) is prohibited, except where a license to serve alcoholic beverages has been obtained. In such cases alcohol is only permitted within the confines of the license and at the discretion of the permitee. Open containers of any alcoholic beverage (any beverage where the seal is broken) is prohibited, except when permitted by law.
Public intoxication while on university property or at university sponsored activities or events are prohibited.
Hard liquor is prohibited on the Fitchburg State University campus. Hard liquor includes rum, vodka, gin, whiskey, and other similar liquors as well as mixed drink coolers.
Drinking funnels are prohibited on university property or at university sponsored activities or events. Any activities that promote and/or encourage drinking such as drinking games are prohibited.
Prevention and Awareness Programs
Abuse prevention programs are coordinated through several campus departments. The programs provide training and direct services to the university community and offer preventative educational and outreach activities.
Students who are concerned about issues related to substance use are encouraged to meet, confidentially, with Counseling Services staff. The Counseling Services Office will not, however, accommodate requests for court-ordered (mandatory) substance abuse counseling.
The Human Resources and Counseling Services Offices have established working relationships with area hospitals, community mental health centers and other social service agencies to facilitate referrals when treatment is needed.
Off Campus Functions
If a function is held off-campus, the contracted server must agree in writing that it agrees to assume all responsibility for serving alcoholic beverages. It is up to the sponsoring organization whether they will provide transportation to the function. The sponsoring organization will make every effort to reduce liability to the institution and ensure a safe and orderly function. Additionally, if sponsored by a student organization, the event must be registered and approved through applicable processes.
Alcoholic beverages may not be served in common sources, such as kegs, beer balls, boxed wines, punch bowls, pitchers, carafes, cases, tubs, etc.
Alcohol in the Residence Halls
Residents who are occupants of the space and who are of age to consume alcohol are permitted to do so within reason. To consume alcohol in your assigned space within the residence halls is a privilege, not a right, and may be removed at any time. At all times the quantity of alcohol is limited to amounts deemed appropriate for personal consumption and shall not exceed the amounts provided below. Residents are expected to establish community guidelines with roommates within assigned spaces about alcohol within the space.
Residents are permitted multiple types of alcohol as long as it does not exceed the occupant count for residents who meet the alcohol consumption of age. Limits apply to full, partially full or empty containers:
- Beer/Seltzer/Malt Beverages: One 6 pack (limit 72 oz)
- Wine: 750 mL bottle (limit 2 bottles)
- Liquor: 375 mL of Liquor (100 proof or less), (one pint of liquor)
Guests in your space do not increase the amount of alcohol permitted. Guests who are of age are permitted to consume. Common sources of alcohol, such as boxed wines, beer balls, beer kegs, cases and punch bowls of any amount of alcohol over the limits specified are prohibited in the residence halls. The commercial delivery of alcoholic beverages to the residence halls is prohibited.
On-Campus Functions
Recognized student organizations must register all on and off campus events through applicable processes. Failure to register an event where alcohol is served is additionally considered a violation of this alcohol policy. Recognized student organizations in good standing are permitted to have alcoholic beverages at on and off campus functions when authorized through applicable processes.
The Falcon Hub holds a license through the city of Fitchburg to serve beer and wine to individuals age 21 or older upon presentation of proper identification. For events in locations other than the pub, beer and wine service must be provided by Chartwells, which holds a separate liquor license. Service of alcoholic beverages at on-campus functions is done so at the discretion and approval of the person whose name the liquor license is held in. The permitee and sponsoring organization will make every effort to reduce liability to the institution and ensure a safe and orderly function. The permitee shall be responsible for establishing applicable policies and procedures regarding the approval, sale, and service of alcoholic beverages on campus. University administration reserves the right to cancel the service of alcohol on campus for any reason.
Safeguards must be taken to ensure an orderly function, to protect the rights of other members of the community against undue interference, noise and other disturbances. The hiring of a university police officer for an event where alcohol is served is at the discretion of the permitee. If the permitee decides that a university police officer should be present during an event, the cost to hire the officer must be borne by the sponsoring organization.
To prevent underage drinking at events where students age 21 and younger are present, the serving of alcoholic beverages will be limited to one drink per person age 21 or older.
University funds and/or student fees may not be used to purchase alcoholic beverages for student use (with the exception of stock). Recognized student organizations may not offer alcoholic beverages free of charge to any event participant. Alcoholic beverages may not be provided as awards. Participants may not bring their own alcoholic beverages to any event.
When alcoholic beverages are served, food and nonalcoholic beverages (other than water) must be made available. The cost of these refreshments must not be prohibitive. Alcoholic beverages may not continue to be served if nonalcoholic beverages run out.
When alcoholic beverages are served, the function must be supportive of best practices regarding service and alcohol education programs that encourage responsible decisions about the use or non-use of alcoholic beverages.
Advertising Guidelines
All posters, banners, and other advertising materials must be approved by SGA prior to being distributed on campus. All advertising must conform to applicable policies.
Advertising promoting alcoholic beverages must not encourage any form of alcohol abuse or place any emphasis on quantity and frequency of use. The consumption of alcoholic beverages must not be portrayed as the focus of any function.
Advertising of alcoholic beverages on campus may not portray drinking as a solution to personal or academic problems, or as necessary for social, sexual or academic success.
Advertising of alcoholic beverages and other promotional beverages may not associate alcoholic beverage consumption with the performance of tasks that require skilled reactions such as driving or playing sports.
The following is a summary of legal sanctions for the unlawful possession or distribution of illicit drugs and alcohol provided in compliance with the drug free schools and communities act.
Local, state and federal laws make illegal uses of drugs and alcohol serious crimes. Conviction can lead to assigned community service, fines and/or imprisonment. A felony conviction for such an offense can prevent an individual from entering many fields of employment and licensed professions. Cities and towns in Massachusetts, specifically Fitchburg, prohibit public consumption of alcohol and impose fines for violation. The Metropolitan District Commission and the State Division of Forest and Parks also prohibit public consumption of alcohol in parks.
Massachusetts’s laws prohibit sale or delivery of alcoholic beverages to persons under 21 with a fine of up to $2,000 and six months imprisonment, or both for violations. Misrepresenting one’s age or falsifying identification to obtain alcoholic beverages is punishable by a fine of $300. A first conviction of driving under the influence of alcohol has a penalty of a $1,000 fine, one year revocation of driver’s license, up to two years in prison, and mandatory participation in an alcohol rehabilitation program.
Massachusetts has criminal penalties for the illicit use of controlled substances (or drugs), with penalties varying with the type of drug. In general, narcotics, addictive drugs, and drugs with a high potential for abuse have heavier penalties.
A law enacted in Massachusetts in August 1990 imposes a mandatory minimum of five years imprisonment for causing, inducing or abetting a person under 18 years old to distribute, disperse or possess with intent to distribute controlled substances, or to deliver or possess money in conjunction with such controlled substances.
Possession of drugs is illegal without a valid authorization (E.g. a prescription). While penalties for possession are generally not as great as for manufacture and distribution of drugs, possession of a relatively large quantity may be considered distribution. Under both state and federal laws, penalties for possession, manufacture and distribution are much greater for second and subsequent convictions. Many laws dictate mandatory prison terms and the full minimum must be served.
It is illegal in the Commonwealth of Massachusetts to be in a place where heroin is kept and to be in the company of a person known to possess heroin. Anyone in the presence of heroin at a private party risks serious drug conviction. Sale and possession of drug paraphernalia is illegal in Massachusetts.
Persons convicted of drug possession under state or federal law may be ineligible for federal student grants and loans for up to one year after the first conviction five years after the second. The penalty for distributing drugs is loss of benefits for five years after the first, 10 years after the second and permanently after the third conviction.
Under federal law, distribution of drugs to persons under age 21 is punishable by twice the normal penalty with a mandatory one year in prison, and a third conviction punishable by mandatory life imprisonment. These penalties apply to distribution of drugs within 1,000 feet of a university or school. Federal law sets greatly heightened prison sentences for the manufacture and distribution of drugs if death or serious injury results from the use of the substance.
The unlawful manufacture, distribution, dispensation, sale, possession or use of illegal substances or of drugs (e.g. narcotics, stimulants, depressants, hallucinogens) for which a required prescription has not been obtained is prohibited. The misuse or abuse of any prescription medication or over the counter drug is prohibited. It is also a violation of policy to be under the influence of and/or in the presence of illegal and/or the misused prescription medications.
Marijuana is prohibited by Federal Law. In compliance with the DFSCA, marijuana is prohibited on-campus.. The manufacture, distribution, dispensation, sale, possession or use of marijuana on campus is prohibited. It is also a violation of policy to be under the influence of and/or in the presence of marijuana. No accommodations will be made for any student in possession of a medical marijuana registration card.
The Office of Student Conduct, under the direction of the Office of Student Affairs, oversees the student conduct process and handles incidents involving students and complaints against students on a case-by-case basis.
The procedures and sanctions for violations of the Code of Conduct are outlined in the Code of Conduct and Disciplinary Process Handbook. Sanctions may include anything from a warning up to and including dismissal from the university. Typically, the severity of sanctions will be increased based upon the number of offenses or based upon the severity of the incident. Questions regarding sanction should be directed to the Office of Student Affairs.
As recommended by the Massachusetts Board of Higher Education and permitted by the Family Educational Rights and Privacy Act (FERPA), Fitchburg State University may notify parents/guardians when Fitchburg State students under the age of 21 have been found responsible through the disciplinary process for violating the university’s alcohol, drug, and good neighbor policies.
The university recognizes that substance use and abuse can be a challenge for students, and can compromise their ability to be successful in their academic program. Individuals concerned about their substance use are encouraged to contact the Counseling Services Office 978.665.3152, counselingscheduler@fitchburgstate.edu), or the Office of Student Affairs (studentaffairs@fitchburgstate.edu). Fitchburg State University staff are also able to connect students with off-campus service providers, as needed.
Additional Relevant Resources
- Alcoholics Anonymous - Alcoholics Anonymous is a fellowship of men and women who share their experience, strength and hope with each other that they may solve their common problem and help others to recover from alcoholism. For a listing of local meetings you may visit aa.org
- Adult Children of Alcoholics - A listing of local meetings may be found at adultchildren.org.
- Narcotics Anonymous - This self-help group can be reached locally at 508.756.2284. Additional information can be found at na.org
The use of alcohol and other drugs, even infrequently, may seriously damage one’s health. The University’s health service or an individual’s health care provider can provide more extensive information on the effects of specific substances on an individual’s health. Risks include, but are not limited to the following:
- Excessive use of alcohol is associated with liver damage, hypertension, brain damage and a weakened immune system.
- Cocaine or crack use may be fatal, depending upon the cardiovascular response of the user. This drug is highly addictive and withdrawal results in severe depression.
- Tranquilizers and sedatives are also highly addictive, even in low doses. Use of these drugs in conjunction with alcohol is extremely dangerous and may result in the user becoming comatose.
- The intravenous use of drugs carries the additional risk of infection due to shared needles. HIV and hepatitis are transmitted in this way.
- Marijuana has properties of both depressants and stimulants and is considered a psychoactive drug. Marijuana contains more tar than tobacco and causes lung and bronchial disease, a chronic dry cough and respiratory irritation. Continued marijuana use has also been connected with memory loss and a motivational syndrome.
- Tobacco smoke contains carbon monoxide and may cause cancer and bronchial disease, a chronic cough and respiratory irritation. Smoking by pregnant women may result in fetal injury, premature birth and low birth weight. Chewing of tobacco may cause cancer.
Narcotics
Possible Effects: Euphoria, drowsiness, respiratory depression, constricted pupils, nausea
Effects of Overdose: Slow and shallow breathing, clammy skin, convulsions, coma, possible death
Withdrawal Syndrome: Watery eyes, runny nose, yawning, loss of appetite, irritability
| Drug Name | Trade/Other Names | Medical Uses | Dependence Physical/Psychological |
|---|---|---|---|
| Opium | Dover’s Powder, Parepectolin | Analgesic, antidiarrheal | High/High |
| Morphine | MS-Conen, Rosanol, Rosanol SR | Analgesic, antitussive | High/High |
| Codeine | Tylenol x/codeine, Robitussin A-C | Analgesic, antitussive | Moderate/Moderate |
| Heroin | Horse, Smack | None | High/High |
| Hydromorphone | Dilaudid | Analgesic | High/High |
| Mependine | Demerol, Mapargan | Analgesic | High/High |
| Methadone | Methadose, Dolophine | Analgesic | High/High-Low |
Depressants
Possible Effects: Slurred speech, disorientation, drunken behavior without the odor of alcohol
Effects of Overdose: Shallow respiration, clammy skin, dilated pupils, weak and rapid pulse, coma, possible death
Withdrawal Syndrome: Anxiety, insomnia, tremors, delirium, convulsions, possible death
| Drug Name | Trade/Other Names | Medical Uses | Dependence Physical/Psychological |
|---|---|---|---|
| Chloral Hydrate | Noctec | Hypnotic | Moderate/Moderate |
| Barbiturates | Amytal, Seconal, Nembutal | Anesthetic, sedative hypnotic,anticonvulsant | High-Mod./High-Mod. |
| Benzodiazepines | Dalmane, Xanax, Librium, Valium | Antianxiety, sedative | Low/Low |
| Methaqualone | Quaalude | Sedative, hypnotic | High/High |
| Giutethimide | Doridan | Sedative, hypnotic | High/High |
Stimulants
Possible Effects: Increased alertness, excitation, euphoria, increased pulse rate, insomnia, loss of appetite
Effects of Overdose: Agitation, increase in body temperature, hallucinations, convulsions, possible death
Withdrawal Syndrome: Apathy, long periods of sleep, irritability, depression, disorientation
| Drug Name | Trade/Other Names | Medical Uses | Dependence Physical/Psychological |
|---|---|---|---|
| Cocaine | Coke, Flake, Snow, Crack | Local anesthetic | Possible/High |
| Amphetamines | Dexadrine, Obetrol, Delcobese | Anesthetic, sedative hypnotic,anticonvulsant | Possible/High |
| Phenmetrazine | Preludin | Antianxiety, sedative | Possible/High |
| Methlphenidate | Ritalin | Sedative, hypnotic | Possible/Moderate |
Hallucinogens
Possible Effects: Illusions and hallucinations, poor perception of time and distance
Effects of Overdose: Longer, more intense "trip" episodes, psychosis, possible death
Withdrawal Syndrome: Not reported
| Drug Name | Trade/Other Names | Medical Uses | Dependence Physical/Psychological |
|---|---|---|---|
| LSD | Coke, Flake, Snow, Crack | None | None/Unknown |
| Mescaline/Peyote | Dexadrine, Obetrol, Delcobese | None | None/Unknown |
| Amphetamine | DMA, MDMA, STP, MDA | None | Unknown/High |
| Phencyclidine | PCP, Angel dust, Hog | None | Unknown/High |
Cannabis
Possible Effects: Euphoria, reduced inhibitions, increased appetite, disorientation
Effects of Overdose: Fatigue, paranoia, possible psychosis
Withdrawal Syndrome: Insomnia, hyperactivity, loss of appetite
| Drug Name | Trade/Other Names | Medical Uses | Dependence Physical/Psychological |
|---|---|---|---|
| Marijuana | Pot, Acapulco Gold, Reefer | None | Unknown/Moderate |
| Hashish | Hash | None | Unknown/Moderate |
| Hashish Oil | Hash Oil | None | Unknown/Moderate |