Move Out/Closing Information

Residence hall check out process, closings, and schedule for Spring 2024.

Residence Halls close promptly at 7 p.m. on Tuesday, May 14 for all students

  • Students must depart by 11 a.m. the day after their last final exam OR by 7 p.m. on May 14 (whichever comes first)
  • Failure to move by the stated deadline results in an improper check-out fee of $50
  • Review the schedule below if you would like to check-out with a Student Staff Member
  • Student Staff cannot confirm a damage assessment or guarantee no damage assessment will occur
    • Department Professional Staff conducts final damage assessment after residence halls have vacated

2 Types of Check-out

  • Express Check-out

    • You do not have to check-out with a Student Staff Member
    • You have removed all personal belongings from the space
    • The ability to appeal Individual Damage Charges are waived
    • Must fill out the Express Check-out form on Web4>THD to indicate you have departed
    • You do waive YOUR RIGHT to appeal individual charges if you do not elect to check out with a Resident Assistant
      • Community/Group Charges cannot be appealed

  • Formal Check-out

    • You check-out with a Student Staff Member (see schedule below)
    • You have removed all personal belongings from the space
    • Ability to appeal Individual Damage Charges are not waived
    • A student staff member cannot guarantee that you will not receive any damage charges. Their role is to document your communication at the point of your check-out

Staff Availability for Check Out

Thursday, May 9 through Monday, May 13: All check-outs will be coordinated through the Housing main office between 12 - 8 p.m.

  • Call 978.375.1037 (A student staff member will be sent to your room, you should wait approximately 15-30 minutes)
  • Last appointment is at 7:30 p.m.
  • Staff will not conduct a Formal Check-out after 8 p.m. 

On the day the halls close Tuesday, May 14

Make contact with the hall staff within your building between 12 - 6 p.m. OR call 978.375.1037 (A student staff member will be sent to your room, you should wait approximately 15-30 minutes). Last appointment is at 6 p.m.

Residence Halls Closing Information for Spring 2024

When do the halls close?

The halls close on May 14 at 7 p.m.

  • All students are required to depart by 11 a.m. the day after their last exam or by 7 p.m. on May 14 (whichever comes first). 
    • Graduating Seniors may request to stay until Commencement Day on Web4>THD
  • If you do not vacate your space by that date/time you will be assessed a late stay fee of $35.
    • Review the section below on “What if I can’t leave by checkout?” for further information
  • Card access shuts down at this time if you are not a registered late stay.

Do I need to participate in a formal check-out with a student staff member?

  • There is a $50 improper check-out charge if you do not check out with a staff member or complete an Express Check-out form on Web4>THD
  • You do waive YOUR RIGHT to appeal individual charges if you do not elect to check out with a Resident Assistant.
    • Community/Group Charges cannot be appealed
  • A staff member will meet you at their room and complete the inspection of your space
    • All items must be removed from the space (or the residents side of the room) before the inspection can begin.
    • A student staff member cannot guarantee that you will not receive any damage charges. Their role is to document your communication at the point of your check-out

What if I forgot something?

Upon student check out, we immediately begin preparing the halls for summer use and fall opening by cleaning out all rooms.

  • All belongings left after closing are immediately considered abandoned property and will be removed after closing and disposed
  • We do not guarantee that they will be made available

What if I can’t leave by checkout?

Students who cannot leave the halls by closing time are eligible to register for a late stay by completing the application via web4 no later than May 10.

  • Late stay requests are for 24 extra hours. An approved late stay will grant access to your space until 12 p.m. (noon) on May 15
  • There is a $35 charge per night for a late stay
  • If you do NOT apply and are here past 7 p.m. on Tuesday, May 14 you will be assessed an improper check-out, charged $50 and provided access until May 15 at 11 a.m. 

Steps to avoid a damage bill

Prior to checking out of the halls, you are required to leave your room in an acceptable condition.

  • Return your room to its original condition (as it was when you moved in)
  • Clean your room/suite/apartment thoroughly
  • Remove all trash and personal property from your room/suite/apartment and properly dispose of it (in dumpsters provided)
  • Remove all tape, marks and decorations from your floors, walls, ceilings, windows and furniture
  • Be sure your window screens are in place
  • Close and lock all windows and doors. Turn off all lights and faucets

What is the time-frame for damage billing… How does it work?

After the halls close, a professional staff member will complete a final check of the room and determine any necessary billing.

  • If you receive a bill for damages, it will be sent to you via email to your @student.fitchburgstate.edu account the first week of June
  • Any common area damage will be assessed to all residents of the building and are not appealable

How do I appeal a charge?

If assessed a bill for damage, you will receive information on how to appeal this charge through THD and any deadlines for this process. You have to complete your appeal by the deadline date listed - that is one week before the payment is due for the damage billing.

How do I cancel 2024-2025 housing?

Complete the cancellation form on THD. Cancellation fees will apply as outlined in that document and the Housing Occupancy Agreement you signed when applying for 2024-2025 housing.

Photo of a green moving bin on wheels

Ready to move out?
Bin Availability

 
Buildings                  Bin Check Out Location

 

Aubuchon Hall         

Russell Towers        

Aubuchon Hall

Housing Main Office

 12 - 7 p.m.

Mara 1, 4, 5

Townhouses 1-7             

 Mara 8

12 - 7 p.m.

Bins must be returned by 8 p.m.

Cedar Street

 First Floor Living Room Bins can be picked up and must be returned to these locations
Simonds TV Room Lounge Bins can be picked up and must be returned to these locations
  • Bins are checked out for 1 hour. Late return fee is $25 and not returning a bin is $150.
  • Contact the staff in your respective hall between 12 - 7 p.m.

  • Bins are available at no cost through the Housing and Residential Services Office during select times during the academic year.

  • Students can come to the Housing and Residential Services Office and check out a bin for one hour when they are ready to change or move out their belongings. Students that keep the bins more than one hour are subject to a late return fee.

  • Bins aren't always available. During university-wide check-outs students should consult posted schedules or call 978.665.3219.