Time and Attendance

Fitchburg State uses the self-service module of our payroll system for time and attendance for most of our employee population. This gives our employees a secure method to submit their attendance to their supervisor, obtain electronic supervisory approval, and immediate electronic submission to the payroll office.

Please be aware that Fitchburg State is not supported by the Employee Service Center (ESC). Please reach out to Fitchburg State HR/Payroll Departments for help with Employee Self-Service, EILB and Tuition Benefits.

Time and Attendance Deadlines

Each week, employees must submit their time using the HRCMS Self Service Time and Attendance on Tuesday or by 12 p.m. on Wednesday. Supervisors must then approve their employees' time submissions by 5 p.m. on Wednesday. Employees should never make adjustments after the deadline without checking with payroll first. Doing so may lead to an underpayment.

Important: Please do not make changes to your attendance on Mondays. Doing so could result in not getting a full paycheck. If you need to make changes after your attendance has been approved by your supervisor, please check with payroll before making the change.

Attendance and Pay Schedule

  Tuesday Wednesday Friday
Week One      
  • Enter attendance
  • Enter attendance by 12 p.m.
  • Supervisor approval by 5 p.m.
  • Pay day from last pay period
Week Two      
  • Enter attendance
  • Enter attendance by 12 p.m.
  • Supervisor approval by 5 p.m.


Employee Self-Services FAQs

A: Your login ID is your 6-digit employee ID number. This number can be found on your pay advice, or by contacting Payroll at payhelp@fitchburgstate.edu or 978.665.3177. If you have used the previous time and attendance system, it is the same ID that you use for that.

Your default password is as follows: the first letter of your first name (uppercase), the first letter of your last name (lowercase), followed by the same 6-digit employee ID number and the last 4 digits of your social security number, totaling a 12-character password. Once you have logged in, you will be prompted to change your password. Please change this to something secure but that you'll remember.

A: If you've forgotten your password, use the Forgot Your Password link on the self-service login page. If you still cannot access the system, reach out to Payroll at payhelp@fitchburgstate.edu or 978.665.3177.

A: Yes! Please contact the Payroll at 978.665.3177.

Self-Service Questions?

Try our dedicated hotline! Calls and emails will be answered Monday through Friday between 8am and 5pm.