Financial Services

The mileage reimbursement rate for travel that occurs between July 1, 2022 to December 31, 2022, is 62.5 cents per mile. 

• Travel Expense Report - 7/1/2022 through 12/31/2022 (MS Excel)
• Travel Expense Report-Mileage Only - 7/1/2022 through 12/31/2022 (MS Excel)
• Out of State Travel Requisition - 7/1/2022 through 12/31/2022 (PDF) For the formulas to calculate in this form, you must download the form, open your Adobe Acrobat application, then open the form directly from Adobe. The calculations in this form will not work if it is opened in Chrome.

The mileage reimbursement rate for travel that occurred between January 1, 2022 to June 30,2022 was 58.5 cents per mile. 

• Travel Expense Report - 1/1/2022 through 6/30/2022 (MS Excel)
• Travel Expense Report-Mileage Only - 1/1/2022 through 6/30/2022 (MS Excel)
• Out of State Travel Requisition - 1/1/2022 through 6/30/2022 (PDF) For the formulas to calculate in this form, you must download the form, open your Adobe Acrobat application, then open the form directly from Adobe. The calculations in this form will not work if it is opened in Chrome.

• Travel Expense Report - 7/1/2021 to 12/31/2021 (MS Excel)
• Travel Expense Report-Mileage Only - 7/1/2021 to 12/31/2021 (MS Excel)

• Commonwealth Standard Contract (MS Word)
• Commonwealth Standard Contract Instructions (PDF)
• Commonwealth Terms & Conditions (PDF)
• New Budget Transfer Form (Dynamic Form)
• Requisition (MS Excel)
• Revenue/Expense Adjustment Form (MS Excel)
• Trust Fund Deposit Voucher (PDF)
• Trust Fund Payment Voucher (MS Excel)
• W-9 form (PDF)

• Cash Management & Investment Policy (PDF)
• Debt Policy (PDF)
• Identity Theft Program (PDF)
• Internal Control Plan (PDF)
• Internal Control Implementation Guide (PDF)
• Preventing and Reporting Fraud, Waste, and Abuse Policy (PDF)
• Summary of the Conflict of Interest Law (PDF)
• Whistleblower Policy (PDF)

• Who Should Read This
• Definitions
• Travel Authorization
• Domestic Air Travel
• Foreign Air Travel
• Rental Vehicle
• Personal Vehicles
• Lodging
• Mileage
• Travel Advances
• Tips & Gratuities Guidelines
• Reimbursable Expenses
• Responsibilities

Fitchburg State University Travel

Fitchburg State wishes to reimburse you in a timely manner for your approved, funded, university-related travel expenditures. It is the intention of Financial Services that this Travel Guideline Document will serve to assist you in finding the information you will need in order to obtain your reimbursement quickly and smoothly when you travel on behalf of the University.

Policy Statement

Fitchburg State reimburses people who travel on official and approved university business for actual and reasonable business travel expenses.

Reason For Policy

This policy is intended to provide for the reasonable needs of travelers, to control travel expenditures, to facilitate proper reporting, and to ensure compliance with applicable Fitchburg State, Board of Higher Education, and Commonwealth of Massachusetts requirements.

Academic Performance Solutions (APS) is a web-based tool that brings together student, course, HR and financial data sets, as well as provides peer benchmarking against other institutions in the growing collaborative. APS is designed to give academic leaders access to critical data to inform resource allocation decisions.

Through use of APS we will be able to achieve many important goals such as:

• Optimizing course offerings to reduce underutilized resources
• Prioritizing investments in areas that will have the greatest impact on student progress, such as reducing bottlenecks
• Illuminating departments that are operating above or below benchmark levels

Explore the platform over the semester to gain more insight into your departments.

Click here to view the APS guides and tutorial videos.