Student Workers

Guidelines

Students may not work more than 20 hours per week when classes are in session. When classes are not in session (winter/spring/summer breaks), they may not work more than 40 hours per week.

Please see our Hiring Information page for resources on how to post a student position and the onboarding process for both new and rehires.

Student Pay Rates

New rate information coming soon

Summer Employment

Students working on a school break over 5 weeks (i.e., summer) are subject to Medicare tax unless enrolled in summer school for at least 3 credits. Additionally, students who work over the summer must contribute to OBRA (PDF) in lieu of social security during this time frame. Supervisors must create an OBRA packet in Interview Exchange for each student that works over the summer whether they are taking classes or not.

Direct Deposit

All student employees are required to be paid by direct deposit. Students may change their direct deposit through Self Service Time and Attendance (SSTA). In the rare instance that a physical pay check is generated, students will be notified to pick up their check in the Payroll Office on pay day. Pay advices and W-2’s are available electronically through (SSTA).

Taxes

Students claiming exempt status on their federal taxes must complete a new W-4 each year. The W-4 can be updated online through Self Service Time and Attendance.

Time and Attendance

During the hiring process Supervisors determine whether a student employee is set up in the payroll system to swipe in and out of their shifts on a TCD (Time Collection Device) or to enter time for themselves. Whichever method is used, the student’s supervisor is responsible for approving the hours worked in the system for processing.

International Students

All international students must meet with the International Office and an International Student Payroll Verification Form must be completed and submitted to the Payroll Office along with completed tax forms. Form 8233 (PDF) may be required as part of a treaty agreement. Any stipends paid to international students must be broken down into hourly increments to be in compliance with USCIS.