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Student Workers

Guidelines

Students may not work more than 20 hours per week when classes are in session. When classes are not in session (winter/spring/summer breaks), they may not work more than 40 hours per week.

All required forms must be completed and submitted to the Payroll Office before a student can begin working. All forms are available under the Student Employment Forms section.

Student Pay Rates

New rate information coming soon

Summer Employment

Students working on a school break over 5 weeks (ex: summer) are subject to Medicare tax unless enrolled in summer school for at least 3 credits. Additionally, students who work over the summer must contribute to OBRA (PDF) in lieu of social security during this time frame.

Direct Deposit

All students paid through trust funds are required to be paid by direct deposit. Pay advices are available electronically on Self Service Time and Attendance. To effectuate or change a direct deposit, please visit the Payroll Office. The direct deposit form is located below. In the rare instance that a physical pay check is generated, students may pick the check up in the Payroll Office after 12:00pm on the pay day.

Taxes

Students claiming exempt status on their federal taxes must complete a new W-4 each year.

International Students

All international students must meet with the International Office and an International Student Payroll Verification Form must be completed and submitted to the Payroll Office along with completed tax forms. Form 8233 (PDF) may be required as part of a treaty agreement. Any stipends paid to international students must be broken down into hourly increments to be in compliance with USCIS.

Time Sheets

Since students are paid only for hours worked, a student will not be processed on a payroll without a signed Personal Services Voucher. Work must be completed and vouchers must be signed by the supervisor. All payment vouchers must be submitted to the Payroll Office on the Monday following the end of the pay period, no later than 9:00am.

The voucher must include the following:

  • Hours Worked
  • Hourly Wage
  • Account Number
  • Employee Signature*
  • Supervisor Signature
  • Dates

*In order to make the attendance process easier for supervisors, a weekly time log or attendance sheet with the student signature may be maintained at the department level. Please be aware that if the department chooses this option, these signed time logs and records must be maintained for a minimum of seven (7) years for auditing purposes as mandated by law. If an attendance log is not maintained, students are required to sign the Personal Services Voucher prior to submitting to the Payroll Office. Only supervisors or university staff may deliver the vouchers to the Payroll Office.

Blank vouchers and all other hiring forms may be obtained from our forms section or the Payroll Office as needed.

Back to Payroll