Training on a variety of technology-related topics is available to the campus community. Sessions are announced through campus email.
Technology Training Room
The training room in the Technology Suite in Conlon Hall can be reserved by calling Allison Bunnell at x3769 at least one week prior to the requested date. If special software is required please provide details when reserving the room.
Below are previously recorded virtual training sessions on a variety of technology topics. Virtual training videos are also available on our Technology Training YouTube channel.
Faculty teaching hybrid classes now have the ability to use the classroom document camera to share what is being demonstrated simultaneously with in-person students and the Google Meet participants.
Google Tips & Faculty Scenarios
With Gmail features, your workflow has improved but you’re still finding that the number of emails coming in is a bit overwhelming. You want to ensure that you don’t miss an incoming email from a specific colleague.
Solution: Create a Gmail Filter
Using the Gmail Search bar, create a filter for incoming messages from a specific person so that their messages are always starred. You can also create a label for these emails. OR if you want to filter messages to skip your inbox, you can do that too!
You can manage your incoming mail using Gmail’s filters to send email to a label, or archive, delete, star, or automatically forward your mail.
Create a filter
- Open Gmail.
- In the search box at the top, click the Down arrow .
- Enter your search criteria. If you want to check that your search worked correctly, see what emails show up by clicking Search.
- At the bottom of the search window, click Create filter.
- Choose what you’d like the filter to do.
- Click Create filter
Use a particular message to create a filter
- Open Gmail
- Check the check box next to the email you want
- Click More
- Click Filter messages like these
- Enter your filter criteria
- Click Create filter
Google Meet has live captioning available to each participant in the Meet. Consider reminding students and participants that they can personally turn live captions on and off throughout the Google Meet!
Benefits to participants using live captions during a Google Meet
- Live captions can assist hard of hearing and deaf participants;
- Participants whose second language is English, can use live captions to follow along;
- Captions offer guidance with comprehension of dialogue that is spoken very quickly, with accents, mumbling, or background noise.
- Live captions can provide clarity to full names, brand names, or technical terminology for the viewer.
Live captions can offer concentration, which can provide a better experience for viewers with learning disabilities, attention deficits, or autism.
- Reference: https://www.3playmedia.com/blog/who-uses-closed-captions-not-just-the-deaf-or-hard-of-hearing/
When using captions in Google Meet, you now have the option to include those captions in a meeting recording!
Including captions in your meeting recordings offers accessibility to your audience along with helping them understand the content, and staying engaged.
To get started at the bottom right, click Activities and then Recording.
Please note, the transcription translation is done by a computer and won't be 100% accurate all the time.
Therefore, if you couple this with the transcription feature, you can obtain a transcription of the Meet in Google Docs - which is editable. In turn, for the most accurate and accessible captions, you can edit the transcription and from there, you can copy and paste the captions into YouTube editor or wherever you are hosting your video.
Note that to record a meeting, you have to be:
- The meeting host.
- Part of the host’s organization.
- Promoted to a co-host if you are outside the meeting hosts organization.
- A teacher or co-teacher for meetings created through Google Classroom.
For more information, see:
The appointment scheduling tool in Google Calendar is a feature that allows you to share your availability via a booking page that can be used by colleagues, external contacts and students to schedule a meeting with you.
Google has also introduced the ability to check and see a visual preview of multiple calendars when setting up your appointment schedules. Your booking page will show you as unavailable when you're busy based on the calendars you choose. (By default, your primary calendar is always selected.)
Learn about appointment schedules on Google Calendar and how to turn on the new Appointment Scheduler if you choose.
New appointment schedules offer the following improvements:
Use your own professional booking page
- You get a professional booking page for the different types of appointments you offer.
- Anyone with an email address can book an appointment.
- Your booking page automatically updates to avoid conflicts with other events on your calendar.
Get appointment email notifications
- You get booking confirmation and update emails.
- People who book an appointment with you can also receive an automatic reminder email before the appointment.
You can customize how you meet
- In person
- On the phone
- Over Google Meet video conference
If you choose to meet over video conference, a Google Meet link is automatically added to your appointments.
Customize your appointment availability
- You can limit how people who book early or last-minute can book an appointment with you.
- You can limit the max number of appointments per day.
- You can customize the window for appointments.
- You can automatically add custom buffer time in between appointments.
- You can collect extra information from people who book appointments through the appointment booking form.
Fitchburg State's Google Meet tool has the ability to host individual video conferencing sessions that include up to 250 participants and Live Stream events for up to 100,000 people.
When hosting a large Google Meet or Live Streaming an event with our Fitchburg State University accounts, please keep in mind the following:
Inviting Non-FSU Participants to a Google Meet
If you have included external (non-FSU email) participants in your Google Meet, you will need to accept them into the meeting when prompted.
You can either send the invitation through your Google Calendar or separately. If you send them an invitation through your Google Calendar, you will be prompted to allow the invite to go out to an external participant email address.
Google Meet Live Streaming
By default, only guests within Fitchburg State can view the live stream. In order to share the live stream with non-Fitchburg State participants, create a view-only event. The event is added to your Calendar and includes the link for view-only guests.
(Also, remember those live streaming will only view the real-time event and not have access to speak or the chat function.)
Click the Add live stream link:
Create a view-only event:
As you begin planning a large Google Meet or Live Streaming events, please feel free to contact the Technology Department to assist.
Training Resources and Videos
Poll Everywhere is a free web-based audience response system that lets you embed interactive activities directly into your presentation. The audience responds on the web or via SMS texting on their phones.