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Google G Suite

Getting Started

Want to learn more about Google but not sure where to begin?

  • Visit our email page for step-by-step instructions on how to access your university Gmail account.
  • Check out Gmail FAQs and Google Calendar FAQs for answers to a variety of Gmail and Google Calendar questions.

Learn How to Use Gmail

Below are links to information on key areas such as creating an email, organizing your email, and replying. These are geared to assisting you to understand and more.

How to Make Gmail Your Default Email Handler in Google Chrome Browser

In order for Gmail to open email links (such as “mail to:” or “email class” from Web4) you must first select Gmail as your email handler in your Chrome browser. Follow the instructions below to complete this process.

Learn How to Use Google Calendar

Below are links to information showing the easiest ways to navigate your Google Calendar especially with common tasks such as sharing calendars, creating and responding to events and customizing your calendar view.

Instructions—How to Share Your Google Calendar

On your computer, follow these steps to open Google Calendar:

  1. Go to google.com and login if you haven't already
  2. Click the menu icon (nine squares in a 3x3 grid) in the right-hand corner
  3. Click the calendar icon
  4. Note: You can't share calendars from the Google Calendar phone app

Screenshot showing the location of the menu and calendar icons.

On the left, expand the My calendars section

Screenshot showing the location of My calendars.

Hover over the calendar you want to share then click on the menu icon, which is three vertical dots Image showing the three vertical dots icon.

Screenshot showing the text and icon that display when you hover over a calendar.

Select Settings and sharing

Screenshot showing the location of Settings and sharing.

How to Share Your Calendar With Specific People

Click Share with specific people

Screenshot showing the location of Share with specific people.

Click Add people.

Screenshot showing the Add people button.

Add the person or Google group email address. Use the dropdown menu to grant them the appropriate permissions. Choosing See all event details allows them to see details for your calendar events (not just busy/free times).

Screenshot showing the See all event details permissions option.

Choosing Make changes to events allows them to make appointments for you.

Screenshot showing the Make changes to events option.

Click Send to email the people you've shared your calendar with, letting them know you've given them access to your calendar.

Note: After you've shared your calendar with someone, that person needs to Subscribe to it on the Settings page of their calendar.

How to Make Your Calendar Publicly Viewable

BE CAREFUL with Access permissions! Misconfiguring these settings can unintentionally make the contents of your calendar publicly viewable.

To broadly share your calendar, configure the settings under Access permissions. Select the appropriate check boxes and dropdown menu options based on:

  1. Who you want to share your calendar with, and
  2. How much information you want them to see

In the example below, everyone at Fitchburg State University can see free/busy times on the calendar, but they can't see any event details.

Screenshot showing the Access permissions settings.


Learn More About the Google G Suite Applications

Google G Suite is an impressive tool for use in higher education. It provides collaboration, ease and accessibility to both students and faculty.

Google Drive

Google Docs

Google Sheets

Google Slides

Google Meet

Inviting Non-FSU Participants to a Google Meet

If you have included external (non-FSU email) participants in your Google Meet, you will need to accept them into the meeting when prompted:

Screenshot showing the prompt to allow an external participant to join a Google Meet.

You can either send the invitation through your Google Calendar or separately. If you send them an invitation through your Google Calendar, you will be prompted to allow the invite to go out to an external participant email address:

Screenshot showing the message that appears when you add a non-FSU guest through Google Calendar.

Tips and Tricks For Google Meet

  • Each individual participant can turn on captions for themselves during a meet.
  • For best connectivity and video clarity, a computer is the preferred device option. However, a phone or tablet can be used as well.
  • Muting all the microphones except for the speaker significantly enhances the quality of the call.
  • A Chrome browser is recommended for Google Meet.
  • When you want to record your lecture, yourself and/or work on the whiteboard, etc., you don't need to "present" your screen. If you present your screen and you record yourself, the screen will flip and your recording will display backwards.
  • If you are showing an item on your computer screen then select "present". Otherwise, to record your lecture, enter the Meet and record yourself speaking.
  • When presenting in a Meet and using PowerPoint presentation mode you will only be able to see your slides. If you prefer to see your slides and others on the call, minimize the presentation and the thumbnails on the left of your PowerPoint. This displays only one slide at a time; use your arrows to click through the slides as you are presenting (see photo below).
    Screenshot showing Google Meet presentation mode.

Google Meet Live Streaming

By default, only guests within Fitchburg State can view the live stream. In order to share the live stream with non-Fitchburg State participants, create a view-only event. The event is added to your Calendar and includes the link for view-only guests. You can add up to 100,000 view-only guests.

Google Meet Browser Extensions

The following third-party extensions can be added to the Chrome browser to access additional features in Google Meet.

Please note: These extensions will only work when using Google Meet in the Chrome browser. They were created by independent developers, and we have no control over their effectiveness or functionality.

Google Meet Grid View

Enables you to see all participants of your Google Meet at once, in a grid format.

Screenshot of Google Meet Grid View browser extension.

Nod - Reactions for Google Meet

Allows participants to interact—without unmuting themselves—by using emojis or by "raising a hand".

Screenshot of Nod - Reactions for Google Meet browser extension.

Google Chat

Google Contacts

Google Assignments

Google Forms

Google Jamboard

Google Classroom

 

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