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Google G Suite

Fitchburg State is going Google! Check out this presentation (MS PowerPoint) to see all the great things you can do with Google G Suite.

Getting Started

Want to learn more about Google but not sure where to begin?

  • Visit our email page for step-by-step instructions on how to access your university Gmail account.
  • Google Migration FAQs has answers to the most frequently asked questions about the migration to Google Gmail and Calendar.
  • Check out Gmail FAQs and Google Calendar FAQs for answers to a variety of Gmail and Google Calendar questions.

We understand change isn't easy, and we're here to help you!

Learn How To Use Gmail as Your New Email Program

To help with your transition from Outlook to Gmail, we have provided links to information on key areas such as creating an email, organizing your email, and replying. These are geared to assisting you to understand and feel confident working with Gmail.

Learn How To Use Google Calendar

We are now using Google Calendar. We have provided links to information showing the easiest ways to navigate your new Google Calendar especially with common tasks such as how to access the calendar, create and respond to events and customizing your calendar view. These links are geared to assisting you understand and feel confident working with Google Calendar.

Instructions—How to Share Your Google Calendar

On your computer, follow these steps to open Google Calendar:

  1. Go to google.com and login if you haven't already
  2. Click the menu icon (nine squares in a 3x3 grid) in the right-hand corner
  3. Click the calendar icon
  4. Note: You can't share calendars from the Google Calendar phone app

Screenshot showing the location of the menu and calendar icons.

On the left, expand the My calendars section

Screenshot showing the location of My calendars.

Hover over the calendar you want to share then click on the menu icon, which is three vertical dots Image showing the three vertical dots icon.

Screenshot showing the text and icon that display when you hover over a calendar.

Select Settings and sharing

Screenshot showing the location of Settings and sharing.

How to Share Your Calendar With Specific People

Click Share with specific people 

 Screenshot showing the location of Share with specific people.

Click Add people.

Screenshot showing the Add people button.

Add the person or Google group email address. Use the dropdown menu to grant them the appropriate permissions. Choosing See all event details allows them to see details for your calendar events (not just busy/free times).

Screenshot showing the See all event details permissions option.

Choosing Make changes to events allows them to make appointments for you.

Screenshot showing the Make changes to events option.

Click Send to email the people you've shared your calendar with, letting them know you've given them access to your calendar.

Note: After you've shared your calendar with someone, that person needs to Subscribe to it on the Settings page of their calendar.

How to Make Your Calendar Publicly Viewable

BE CAREFUL with Access permissions! Misconfiguring these settings can unintentionally make the contents of your calendar publicly viewable. 

To broadly share your calendar, configure the settings under Access permissions. Select the appropriate check boxes and dropdown menu options based on:

  1. Who you want to share your calendar with, and
  2. How much information you want them to see

In the example below, everyone at Fitchburg State University can see free/busy times on the calendar, but they can't see any event details.

Screenshot showing the Access permissions settings.


Learn More About the Google G Suite Applications

Google G Suite is an impressive tool for use in higher education. It provides collaboration, ease and accessibility to both students and faculty.

Google Docs

Google Sheets

Google Meet

Google Hangouts

Course Kit

 

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