Residence Halls close promptly at 7 p.m. on Tuesday, May 14 for all students
- Students must depart within 24 hours after their last final exam OR by 7 p.m. on May 14 (whichever comes first)
- Failure to move by the stated deadline and/or failure to complete one of the two check-out methods results in an improper check-out fee of $50.
- Review the schedule below if you would like to check-out with a Student Staff Member or complete an Express Check-out form.
- Student Staff cannot confirm a damage assessment or guarantee no damage assessment will occur
- Department Professional Staff conducts final damage assessment after residence halls have vacated
2 Types of Check-out
-
Express Check-out, Online Form
- You do not have to check-out with a Student Staff Member.
- You have removed all personal belongings from the space.
- Must fill out the Express Check-out form online to indicate you have departed.
-
Formal Check-out, In Person with a Staff Member
- You check-out with a Student Staff Member (see schedule below).
- You have removed all personal belongings from the space.
- A student staff member cannot guarantee that you will not receive any damage charges. Their role is to document your communication at the point of your check-out.
Staff Availability for Check Out and Daily Schedule
|
May 8, 9, 10 |
|
May 11 and 12 |
|
May 13 Deadline to request late stay past the closing of 7 p.m. on May 14.
|
|
May 14
All residents must be out of the buildings by 7 p.m. (unless an approved late stay). |
More questions and answers
When do the halls close?
The halls close on May 14 at 7 p.m.
- All students are required to depart 24 hours after their last exam or by 7 p.m. on May 14 (whichever comes first).
- Graduating Seniors may request to stay until Commencement Day on Web4>THD
- If you do not vacate your space by that date/time you will be assessed a late stay fee of $35.
- Review the section below on “What if I can’t leave by checkout?” for further information
- Card access shuts down at this time if you are not a registered late stay.
Do I need to participate in a formal check-out with a student staff member?
- There is a $50 improper check-out charge if you do not check out with a staff member or complete an Express Check-out form.
- Community/Group Charges cannot be appealed
- A staff member will meet you at their room and complete the inspection of your space
- All items must be removed from the space (or the residents side of the room) before the inspection can begin.
- A student staff member cannot guarantee that you will not receive any damage charges. Their role is to document your communication at the point of your check-out
What if I forgot something?
Upon student check out, we immediately begin preparing the halls for summer use and fall opening by cleaning out all rooms.
- All belongings left after closing are immediately considered abandoned property and will be removed after closing and disposed
- We do not guarantee that they will be made available, but if you think you forgot something, contact Housing AS SOON AS POSSIBLE at housing@fitchburgstate.edu or calling 978.665.3219 and leaving a voicemail if staff was unavailable to answer at the time of your call.
What if I can’t leave by checkout?
Students who cannot leave the halls by closing time are eligible to register for a late stay by completing the application via web4 no later than May 13.
- Late stay requests are for 24 extra hours. An approved late stay will grant access to your space until 12 p.m. (noon) on May 15.
- There is a $35 charge per night for a late stay.
- If you do NOT apply and are here past 7 p.m. on Tuesday, May 14 you will be assessed an improper check-out, charged $50 and provided access until May 15 at 12 p.m.
Steps to avoid a damage bill
Prior to checking out of the halls, you are required to leave your room in an acceptable condition.
- Return your room to its original condition (as it was when you moved in)
- Clean your room/suite/apartment thoroughly
- Remove all trash and personal property from your room/suite/apartment and properly dispose of it (in dumpsters provided)
- Remove all tape, marks and decorations from your floors, walls, ceilings, windows and furniture
- Be sure your window screens are in place
- Close and lock all windows and doors. Turn off all lights and faucets
What is the time-frame for damage billing… How does it work?
After the halls close, a professional staff member will complete a final check of the room and determine any necessary billing.
- If you receive a bill for damages, it will be sent to you via email to your @student.fitchburgstate.edu account in June.
- Any common area damage will be assessed to all residents of the building and are not appealable.
How do I appeal a charge?
If assessed a bill for damage, you will receive information on how to appeal this charge through THD and any deadlines for this process. You have to complete your appeal by the deadline date listed - that is one week before the payment is due for the damage billing.
How do I cancel 2024-2025 housing?
Complete the cancellation form on THD. Cancellation fees will apply as outlined in that document and the Housing Occupancy Agreement you signed when applying for 2024-2025 housing.
Ready to move out?
Bin Availability
Bins are available during business hours (8 a.m. - 5 p.m. weekdays) from the Main Housing office, if they do not appear to be available from your respective building office.
On Tuesday May 14, bins will be available all day from your respective building’s office.
Bins are checked out for 1 hour. Late return fee is $25 and not returning a bin is $150.
Students can come to the Housing and Residential Services Office and check out a bin for one hour when they are ready to change or move out their belongings. Students that keep the bins more than one hour are subject to a late return fee.
Bins aren't always available. During university-wide check-outs students should consult posted schedules or call 978.665.3219.