Other Reimbursable Expenses
You may be reimbursed for the following miscellaneous expenses:
- Additional insurance on rental vehicles
- Business phone calls
- Cellular phone use for business calls
- Currency conversion fees
- Faxes for business purposes
- Food and non-alcoholic beverages
- Gasoline for rental cars
- Ground transportation
- Parking
- Personal car mileage
- Postage for business expense
- Seminar fees (these can be direct paid)
- Taxis
- Tips
- Tolls
- Required vaccinations for foreign travel
Caution: This list of reimbursable expenses is intended to be representative, not comprehensive.
Non-Reimbursable Expenses
You will not be reimbursed for the following miscellaneous expenses:
- Airline upgrades
- Airline club membership dues
- Annual fees for personal credit cards
- Auto locksmith charges
- Barbers and hairdressers
- Car washes
- Clothing (i.e. socks, pantyhose)
- Credit card delinquency fees/finance charges
- Expenses for travel companions
- Expenses related to vacation or personal days while on a business trip
- Flowers
- Health club facilities, saunas, massages
- In-flight telephone charges
- Kennel fees and pet care while on travel status
- Laundry charges
- Loss/theft of cash advance money or university-paid airline ticket
- Loss/theft of personal funds or property
- Lost baggage
- Magazines, books, newspapers
- Mini-bar refreshments
- Monthly service charges for personal cellular phones
- Motor vehicle violations (parking tickets, speeding tickets, etc.)
- Movies (including in–flight and hotel in-house movies)
- Non-compulsory insurance coverage (annual fee)
- Optional travel/baggage insurance
- Personal accident insurance
- Personal entertainment, including sports events
- Personal property insurance
- Personal calls on cellular phones
- Personal toiletries such as toothpaste, toothbrushes, etc.
- Personal postage costs, including postcards
- Rental car upgrades
- Routine car maintenance/tune-ups
- Shoeshines
- Souvenirs/personal gifts
- Tobacco products
Caution: This list of non-reimbursable expenses is intended to be representative, not comprehensive.
Taxes
Hospitality and meal taxes are reimbursable. However, state sales tax in Massachusetts is non-reimbursable. Sales tax incurred for necessary expenses while traveling out of state is reimbursable.