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Move-In Phases | Move-In Checklist | Check-in Map | Communal Engagements | Residential Letter Aug. 21 | Parking Lot Map

Hammond Hall bannersGreetings,

We are excited to welcome you  on-campus for Fall 2020. The Move-in for New, Transfer and Returner Students will be modified for the 2020-2021 academic school year to support social distancing and COVID safety precautions to promote the safest  environment for students, families and staff.  Any resident and guest(s) should arrive on campus with a mask/face covering.  Also we encourage you to bring any other supplies including hand sanitizer that you wish to use during the move-in process.  

The Fall 2020 Move-in has been structured to support the de-densifying of the campus.  This includes the following:

  • Drop-off days added
  • An additional move-in day for Returning Students
  • No early arrival for overnight stay
  • Limited to 1 guest with resident into the residence halls during Phase I and Phase II
  • No guest allowed during Phase III and Phase IV into the residence halls
  • No Community Move-In Volunteers
  • Move-in Bins will be available

We ask that you plan appropriately with understanding the notes above and sign-up for the following days that best fits your schedule. Please visit for other updates.

Phases of the Fall 2020 Move-In

  • Phase I:  New, Transfer & Returners Drop-off Days
    • Tuesday, August 25th - Thursday, August 27th 
    • Limited to 1 guest with resident into the residence halls during Phase I
    • Allotted 1 hour to unload/set-up
  • Phase II: Student Coming/Traveling from Higher Risk States
    • Friday, August 28th
    • Limited to 1 guest with resident into the residence halls during Phase II
    • Allotted 1 our to unload/set-up
  • Phase III: New/Transfer Move-in Day
    • Monday, August 31st
    • No Guest permitted within the residence hall
    • Begins overnight stay for New/Transfer Students
  • Phase IV:  Returner Move-in Day
    • Tuesday, September 1st - Wednesday, September 2nd
    • No Guest permitted within the residence hall
    • Overnight stay for Returner Students begins on September 1st

All residents will report to the Move-in Welcome Center (located at the lower level parking lot of the Wallace Civic Center).  See map here. From there you will transition to the Main Campus to unload your items.  Vehicles will then proceed to park at the Wallace Civic Center Upper Lot and you and/or your 1 guest may walk or take the Shuttle back to the Main Campus and enter through the building main entrance.

COVID-19 Testing will occur on Phase II, Phase III and Phase IV.  Additional information about testing will be forthcoming. Watch your email.

New and Transfer Students, remember that on Monday, August 31st, Dining Services will begin at 3:30 p.m. and that attendance at your Virtual Floor Meeting is required at 8:00 p.m.  Once you are moved in, we ask that you participate in Fall Orientation, known as The Falcon Experience. Please block off September 1st and 2nd to continue with your transition into Fitchburg State University. We will send additional communications to your email with the schedule and links to participate in the virtual Falcon Experience.

Move-in Registration goes live on Friday, August 14th at 9:00 a.m.  You will have up to 72 hours before the date of each Phase to sign-up. Register for your  arrival by going to Web4 - THD4.     Under your assignment for Fall 2020, you will see the Sign-Up fields for the days you are able to register: for Drop-Off; Coming from a High-Risk State; New and Transfer Move-In or Returning Student Move-In.   

If you register for Phase I Drop-off Days you are still required to sign-up for Phase III or Phase IV.  Phase I allows you to have one Guest to assist you during the move-in process. 

Phase I:  New, Transfer & Returners Drop-off Days

Tuesday, August 25th - Thursday, August 27th  

All residential students are invited to participate in this voluntary process.  Residents will move in during a one hour time block.  You are asked to arrive no earlier than 30 minutes before your time block.  You are permitted to have 1 Guest assist you.  The time blocks are as follows:

  • 1:30 p.m. 
  • 3:00 p.m. 
  • 4:30 p.m. 
  • 6:00 p.m. 

Phase II: Student Coming/Traveling from Higher Risk States

Friday, August 28th 

Residents will drop-off their items in their permanent assigned building/room.  Next you will transition to your  temporary assigned residency in Mara Village.  Pack clothing and material to sustain you for 14 days.  All residents are required to move into their temporary assigned residency by 2:00 p.m.  Additional information on your stay will be provided in a secondary communication. The time blocks are as follows:

  • 9:00 a.m.
  • 10:30 a.m.

Phase III: New/Transfer Move-in Day 

Monday, August 31st

New and Transfer Residents will move-in on Monday, August 31st by building designation and time-frame.   On New/Transfer Day, guests will not be allowed into the residence hall.  The time blocks are as follows:

  • 9:00 a.m. 
  • 10:30 a.m.
  • Noon
  • 1:30 a.m.
  • 3:00 p.m. 

Phase IV:  Returner Move-in Days

Tuesday, September 1st - Wednesday, September 2nd 

Returner Residents will move-in on Tuesday, September 1st and Wednesday September 2nd.  The time blocks are as follows:

  • 9:00 a.m. 
  • 10:30 a.m.
  • Noon
  • 1:30 p.m.
  • 3:00 p.m. 

Beginning on Thursday, September 3rd at 9:00 a.m. (First Day of Class) residents do not have to sign-up to check-in to their residence hall.  You should report directly to your residence hall. 

Utilize best practices to keep yourself and your community safe and healthy.  The guidelines from the CDC and the Commonwealth of Massachusetts in regards to practicing social distance, wearing a mask, and washing hands should be followed. 

Please continue to visit and monitor your Fitchburg State email for current communications and future updates. You should not return to the university/residence hall if you show any cold and/or flu-like medical symptoms, or if you have been exposed to someone known to have coronavirus. If you show these symptoms, please call your primary care provider and follow their recommendations, and notify us at The Commonwealth of Massachusetts has put together a resource that we can use to assess symptoms and find the right care:

The Department of Housing & Residential Services department operates during normal business hours Monday-Friday.  We are experiencing a high volume of phone calls. When possible, e-mail us at and include your full name, student id (@number) and phone number to reach you. 

Thank you for choosing campus housing as your living experience at Fitchburg State.

Yours in Service,
Christopher L. Medley, Director
Housing & Residential Services
Fitchburg State University

Move-In Checklist

View this residence hall checklist to get ready for move-in this semester.

Personal Products

  • Shaving cream 
  • Deodorant
  • Feminine products
  • Headache remedy 
  • Cold medicine 
  • Medicine/First Aid Kit 
  • Band-aids 
  • Toothbrush/Paste 
  • Toothbrush holder
  • Nail clippers 
  • Dental Floss 
  • Shower caddy/shoes 
  • Hand soap
  • Tissues 
  • Moisturizer 
  • Decorations
  • Comb/Brush 
  • Body wash/soap 
  • Shampoo/conditioner 
  • Hair dryer 
  • Q-tips 
  • Razors

Room Essentials

  • Micro-fridge (not greater than 4 cu.ft.)
  • Microwave (1000 watts or less)
  • Television
  • Cable TV wire (coaxial cable)
  • Laundry detergent
  • Alarm clock
  • Paper towels/napkins
  • Cleaning supplies/broom/dustpan
  • Vacuum
  • Hangers
  • Laundry basket bag
  • Cups/mugs
  • Iron/ironing board
  • Bowl/plate/silverware
  • Can opener
  • Pots/pans/utensils
  • Lamp
  • Fan
  • Radio
  • Dryer Sheets
  • Canned goods
  • Trash bags
  • Flashlight/batteries
  • Google Home/Alexa

Academic/Desk Supplies

  • Pens/pencils/pencil sharpener
  • Computer CD’s/USB drives
  • Poster/pictures
  • Desk Lamp
  • Desk Organizer Bedding
  • Erasers 
  • Stapler 
  • Markers 
  • Ruler 
  • Dictionary 
  • Thesaurus
  • Telephone
  • Calendar
  • Post-it notes  
  • Paper
  • Poster putty  
  • Backpack
  • Notebooks
  • Hole puncher
  • Writing tablet
  • White-out


  • Extra-long sheets
  • Extra-long mattress cover
  • Pillow(s)
  • Pillow cases
  • Comforter


Communal Engagements 

The residence hall communal spaces, including laundry rooms, elevators, bathrooms, kitchens and seating areas will include additional guidelines to support social distancing and best-practices including, but not limited to: 

  • Scheduling for use of space(s). 
  • Limitation on use of the space(s), including occupancy limitations. 
  • Limitations on access, including closure of space(s). 
  • Washing hands and utilizing hand sanitizer when washing hands is not feasible. 
  • Face coverings fully covering nose and mouth are to be worn at all times when in the building common area spaces. 
    • Face coverings must be worn at all times when outside of your assigned bedroom space. 
      • Residents in an apartment/suite must wear a face covering for the first two weeks of residency when outside of their bedroom and utilizing the common area space within their assigned suite/apartment.
  • Residents must adhere to posted adjusted occupancy that will be displayed in the space.  

The engagements within the communal spaces are defined below as they currently stand: 

  • Elevators
    • Residents will be able to utilize the residence hall elevators.  Residents are required to have on face coverings when utilizing the elevators. 
  • Building Wide Common Area Lounges/Study Rooms/Conference Rooms/Lobbies
    • These identified spaces will be available for use.  Residents must adhere to posted adjusted occupancy that will be displayed in the space. 
  • Game Areas/Rooms
    • The gaming area including but not limited to pool, ping pong, etc. will not be open.  Residents will not be able to use personal equipment on the tables. These recreational items will be closed until further notice. 
  • Kitchens
    • The kitchens will be open for use.  Residents are to bring their own cooking supplies.  Residents should clean all surface areas before and after use.  No  personal supplies can be left in the kitchen.  Any personal items left will be considered abandoned property. 
    • Refrigerators are not available for use.  Prepare for refrigeration in your private room if it is needed. 
    • Residents in apartments/suites are recommended to not share utensils, dishes, etc. 
  • Laundry Rooms
    • Laundry Rooms will be open for use. Residents must wipe the laundry code pad. Also, each resident should clean/disinfect the following on each laundry/dryer unit before and after use: buttons, knobs, handles, and any other shared laundry item.   Residents must adhere to the occupancy signage posted outside the space.  Residents must fold clothes in their room.  Residents are not allowed to sit in the space while their laundry is in process. 

Residents bathroom guidelines:

  • Residents are not to leave any personal items in the bathrooms at any time. Residents are required to use their assigned bathroom in all building styles of housing: Traditional, Suites and Apartments. 
    • Traditional style housing will have their bathroom assignment listed on the Room Condition Report (RCR).  Residents are to only use their assigned bathroom.

Letter to residential students Aug. 21, 2020

Over the next two weeks you will be transitioning to your on-campus living experience.  We want to make sure you are fully prepared.  Read through this document and share with those who support you. 

We welcome your phone calls at 978-665-3219. However, due to the high call volume, we encourage you to email us at and include your full name, student id number and your question. We also ask that you visit our Fall 2020 Move-In webpage. 

Sign- up to move on campus by visiting Web4-THD4 Self-Service. Today (Friday, Aug. 21) is the last day to register for Phase I: Drop-off Days. All Phases will begin their arrival at the Civic Center Lower Level.   Some helpful reminders are below:

General Information

  • We will have move-in bins but you may bring dollies and hand trucks. 
  • You can only have 1 guest with you during Phase I and Phase II. 
  • You can switch your 1 guest.  But you must walk the one guest out of the building and bring in the second guest.
  • Cancellation without penalty was extended to August 15th. Question on the cancellation schedule can be found here:  2020-2021 HOUSING OCCUPANCY AGREEMENT

Move-in Phases:

  • Phase I
    • Remember that you have 1 hour during Phase I. Your goal is to get all of your items in and unload.  Plan to unpack your room when you move in the week of August 31.
  • Phase II
    • Residents (Coming from/Traveling from Higher Risk States) with circumstances by which you are requesting a consideration of your arrival on August 28th must be submitted to
    • Coronavirus Surveillance Testing will occur upon your arrival.
    • All Residents in this Phase will enter their temporary assigned building by 2:00 p.m.
  • Phase III
    • All New/Transfer Students (not in Phase II) must register to arrive on-campus. 
    • No Guests are allowed in the building. 
    • Coronavirus Surveillance Testing will occur upon your arrival.
  • Phase IV
    • You must register to arrive on-campus on September 1st and September 2nd .
    • If you don’t register to arrive, you may come to campus on September 3rd. 
    • Coronavirus Surveillance Testing will occur upon your arrival.

Housing Assignment & Meal Plan:

  • E-mail if you would like to change your meal plan.
  • Check Web4-THD4 to see your roommate if you live in a Suite
  • Room Change Request Form can be found on Web4-THD4-Applications


Living on-Campus:

  • New, Transfer and Returning Students are required to attend your Residence Hall Virtual Meeting. New/Transfer Students will have their meeting on Monday, August 31st at 8:00 p.m. Returning Students, your meeting will be communicated to you by your building staff.
  • Violations to the Housing Policy & Procedure Addendum and the Communal Engagements will be addressed. If you have questions, ask for clarity.

Stay Connected:

With all the changes amongst us, we should still celebrate each chapter to our lives.  Let's support each other and welcome together the 2020-2021 academic year. #StayWithUs.

Yours in Service,

Christopher L. Medley, Director
Housing &  Residential Services