Fall 2020 Housing Departure | Fitchburg State University
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Fall 2020 Housing Departure

Hello residential students:

Aligned with the university correspondence on transitioning hybrid courses to online, Housing & Residential Services will be coordinating services to facilitate the transition of de-densifying the campus. The on-campus community will complete their transition by midnight on Sunday, November 22nd, 2020.

Information about any adjustments to housing and dining charges will be detailed soon in future messages to residential students.

Residents who are identifying as Move-out or Check-out must complete the “Departure and Guest Registration” form on THD Self-Service to finalize a proper transition from Fall 2020 housing. Direction to the form is provided under the section, Departure Resources & Expectations.

All residents will participate in one of the 3 Categories:

  • Move-out
    • All residents who will graduate in December
      • All personal property must be removed from university housing by Sunday, November 22nd at midnight.
    • Residents who will have all remote/on-line courses for Spring 2021 and do not wish to continue with their Housing Occupancy Agreement must apply to be released by December 14th.
      • Request received by Friday, November 20th at 5:00 p.m.
        • All personal property must be removed from university housing by Sunday, November 22nd at midnight.
      • Requested received between Friday, November 20th after 5:00 p.m. and Monday, December 14th:
        • All personal property must be removed from university housing between Tuesday, December 15th at 5:00 p.m. - Friday, December 18th at 5:00 p.m.
    • Move-out Process
      • Complete the Move-out Sign-up Form indicating when you will leave campus on Web4/THD Self-Service:
        • Log onto Web4
        • Click Student and then select THD Self-Service
        • On your main page, dates will be available under your posted housing assignment
      • Residents must vacate their room by 10:00 p.m. on the day indicated.
      • Any personal property remaining will be considered abandoned property per the Housing Occupancy Agreement.
  • Check-out
    • All residents who wish to live on-campus for Spring 2021 should take all that is needed for the break between semesters. There will be extremely limited opportunities to return to campus to retrieve items.
    • Housing & Residential Services requires students to sign up on Web4/THD Self-Service so we know when students will leave campus:
      • Log onto Web4
      • Click Student and then select THD Self-Service
      • On your main page, dates will be available under your posted housing assignment
    • Residents must vacate their room by 10:00 p.m. on the day indicated.
    • You should prepare that re-entry into the residence halls will not occur prior to January 24, 2021.
    • Upon the return for Spring 2021, on-campus housing will be consolidated due to bed vacancies as indicated in our October communication. Residents who will have a relocation will receive communication in December to schedule their relocation date and time for January 4th - January 8th. Housing & Residential Services will work directly with any student who will be participating in the Consolidation Process to answer any questions you may have at that time.
  • Petition to Stay On-Campus
    • Submitting a Petition:
      • To access the petition to remain on campus, use the following directions:
        • Log onto Web4
        • Click Student and then select THD Self-Service
        • On your main page, select “Application”
        • The form is entitled “Fall 2020 Housing Petition”.
    • Reason to Submit a Petition:
      • Residents who can not depart by Sunday, November 22nd at midnight but plan to leave by Wednesday, November 25th at 1:00 p.m.
      • Residents who are enrolled in classes that are continuing to stay face to face.
        • Residents will depart by Wednesday, December 16th at 7:00 p.m.
      • Residents who have extenuating circumstances by which no other housing options are available.
        • Residents will be charged for the stay during the Winter Break Period. Payment is not required at the time of the stay.
        • Approved petitions are valid until January 24, 2021, provided the reason for the granting of the petition remains in effect. Watch for additional communication shortly.
      • All petitions must be submitted by Tuesday, November 17th at midnight.
    • All petitioners will receive approval or denial of their request by Friday, November 20th at 5:00 p.m.
  • Approval of your petition may require relocation to a designated building.

Departure Resources & Expectations:

  • One (1) guest is permitted for 1 hour during your departure.
  • Residents must identify as a Move-out or Check-out for proper departure.
  • Direction to complete the Fall 2020 Departure and Guest Registration are below:
    • Log onto Web4
    • Click Student and then select THD Self-Service
    • On your main page, select “Application” o The form is entitled “Fall 2020 Departure and Guest Registration”.
    • If a guest is assisting, you must move out between 9 am and 7 pm
  • Moving Bins will be at the following locations:
    • Aubuchon Hall
    • Herlihy Hall
    • Russell Towers
    • Cedar Street Apartments
    • Mara 8
    • Simonds Hall
  • We will provide limited:
    • Hand Sanitizer Stations
    • Disinfecting Wipes & Sprays
  • Face coverings are required at all times
  • Social distancing is required at all times
  • We encourage you to bring supplies that support you during the process, i.e. gloves, hand carts, etc.

Please continue to visit www.fitchburgstate.edu/coronavirus and monitor your Fitchburg State email for future updates and previous communication. We will continue to communicate regularly with you.

Yours in Service,

Christopher L. Medley, Director
978-665-3219
housing@fitchburgstate.edu