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Reimbursable Expenses

Other Reimbursable Expenses:

You may be reimbursed for the following miscellaneous expenses:

  • Additional insurance on rental vehicles
  • Business phone calls
  • Cellular phone use for business calls
  • Currency conversion fees
  • Faxes for business purposes
  • Food and non alcoholic beverages
  • Gasoline for rental cars
  • Ground transportation
  • Parking
  • Personal car mileage
  • Postage for business expense
  • Seminar fees (these can be direct paid)
  • Taxis
  • Tips
  • Tolls
  • Required vaccinations for foreign travel

Caution: This list of reimbursable expenses is intended to be representative, not comprehensive.

Non-reimbursable Expenses:

You will not be reimbursed for the following miscellaneous expenses:

  • Airline upgrades
  • Airline club membership dues
  • Annual fees for personal credit cards
  • Auto locksmith charges
  • Barbers and hairdressers
  • Car washes
  • Clothing (i.e., socks, pantyhose)
  • Credit card delinquency fees/finance charges
  • Expenses for travel companions
  • Expenses related to vacation or personal days while on a business trip
  • Flowers
  • Health club facilities, saunas, massages
  • In-flight telephone charges
  • Kennel fees and pet care while on travel status
  • Laundry charges
  • Loss/theft of cash advance money or university-paid airline ticket
  • Loss/theft of personal funds or property
  • Lost baggage
  • Magazines, books, newspapers
  • Mini-bar refreshments
  • Monthly service charges for personal cellular phones
  • Motor vehicle violations (parking tickets, speeding tickets, etc.)
  • Movies (including in –flight and hotel in-house movies)
  • Non-compulsory insurance coverage (annual fee)
  • Optional travel/baggage insurance
  • Personal accident insurance
  • Personal entertainment, including sports events
  • Personal property insurance
  • Personal calls on cellular phones
  • Personal toiletries such as toothpaste, toothbrush, etc.
  • Personal postage costs, including postcards
  • Rental car upgrades
  • Routine car maintenance/tune-ups
  • Shoeshine
  • Souvenirs/personal gifts
  • Tobacco products

Caution: This list of non-reimbursable expenses is intended to be representative, not comprehensive.

Taxes:

Hospitality and meal taxes are reimbursable; however, state sales tax in Massachusetts is non-reimbursable. Sales tax incurred for necessary expenses while traveling out of state is reimbursable

Responsibilities